Job Description

“At QIMA, you feel like you belong from Day 1. You join a community of smart minds who not only innovate, but also support and inspire each other. Here, we own our work, have fun together, and make every day count.”

The QIMA Story

At QIMA, we are on a mission to offer our clients smart solutions to make products you can trust.

Operating in over 100 countries, we serve the consumer products, food, and life sciences industries and help more than 30,000 brands, retailers, manufacturers, and growers achieve quality excellence.

We combine on-the-ground expertise with digital solutions that bring accuracy, transparency and intelligence for quality and compliance data.

What sets us apart is our unique culture. Our 5,000 Qimates live and make decisions every day by our QIMA Values. With client passion, integrity, and a commitment to making things simple, we disrupted the Testing, Inspection, and Certification industry. Are you ready to hop on this exciting ride with us and help us achieve our mission?

Roles & Responsibilities:

As an Invoice Processor, you will play a crucial role in managing the Accounts Payable process to ensure accurate, timely, and compliant payments to vendors. Your core responsibilities will include:

• Invoice Processing: Receive, review, verify, and process a high volume of invoices, ensuring accuracy of vendor details, pricing, purchase orders, and approvals in line with company policy.
• Accounts Payable Operations: Manage day-to-day AP transactions including coding, posting, and reconciling invoices; ensure timely payments and resolve discrepancies.
• Stakeholder Coordination: Liaise with internal departments (procurement, finance, business units) and external vendors to clarify and resolve any invoice or payment-related issues promptly.
• Compliance & Internal Controls: Adhere to established internal controls and compliance standards, maintain complete and audited documentation, and support internal and external audits as required.
• Reporting & Reconciliation: Prepare and assist in monthly AP close processes, including account reconciliations, aging analysis, accruals, and producing various AP reports for management.
• Process Improvement: Identify gaps or process inefficiencies and suggest ways to improve AP cycle time, accuracy, or compliance.
• Support and Ad-hoc Tasks: Provide backup to team members, support system implementations or upgrades, and handle ad-hoc financial or administrative tasks as assigned.
• SLA & KPI Monitoring: Ensure service level agreements (SLAs) and key performance indicators (KPIs) are consistently met or exceeded.

Qualifications

In order to succeed in this role, you have to have:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Minimum 3 years of relevant experience in Accounts Payable, with demonstrated knowledge of full-cycle invoice processing.
• Extensive experience with MS Excel and familiarity with ERP/accounting systems (such as SAP, Oracle, Netsuite, or equivalent).
• Experience in Accounts Payable operations across multiple countries or regions is highly advantageous.
• Strong analytical skills and attention to detail.
• Excellent written and verbal communication skills; able to interact professionally with vendors and colleagues at all levels.
• Demonstrated ability to manage multiple tasks effectively in a fast-paced, deadline-driven environment.
• Strong team player with a proactive and solution-oriented mindset.

Additional Information

PERKS YOU CAN GET BY JOINING QIMA PHILIPPINES

• HMO (Medical insurance) 100% for Employee and 100% for first dependent;
• 15 days paid leave;
• Team-building activities
• Free coffee
• Game room
• Performance-based salary adjustments
• Employee recognition awards
• Social Awareness and Community
• Involvement Activities
  
  So, READY TO BECOME A QIMATE? JOIN US!

Craft the future – Start your journey at QIMA to REVEAL your potential!

Because our differences make the difference, at QIMA we are proud to promote inclusive diversity and equal opportunities! Our policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

QIMA recognizes and recruits all its talents.