Job Description

Preferred Qualifications

• Bachelor’s degree in accounting, Finance, or related field required

• 2–5 years of general accounting or A/P accounting experience preferred.

• Strong understanding of Journal entries, accruals, and account reconciliations.

• Knowledge of GAAP and internal control concepts.

• Experience with Microsoft Great Plains of Microsoft Dynamic 365 preferred.

• Advanced Excel skills, including pivot tables, lookups, and data analysis.

• Strong analytical, organizational, and problem-solving skills.

• High attention to detail with the ability to manage multiple priorities and deadlines.

Qualifications

This position is responsible for Invoice Reconciliation ensuring the accuracy and timely processing of vendor invoices and payments. This role supports financial operations by reconciling invoices against purchase orders (POs) and work orders, reviewing vendor statements, and performing three-way matching prior to payment processing. The position also prepares payment summaries, maintains reconciliation records, and supports reporting requests. The ideal candidate will have a strong accounting background, advanced Excel skills, and exceptional attention to detail.

Key Responsibilities

• Reconcile vendor invoices against purchase orders and work orders to verify accuracy and proper authorization.

• Perform three-way matching of invoices, purchase orders, and receiving/work order documentation prior to payment processing.

• Review and reconcile vendor statements to identify discrepancies, missing invoices, or duplicate charges.

• Investigate and resolve invoice discrepancies by coordinating with vendors and internal departments.

• Prepare payment summaries and supporting documentation for approval and processing.

• Maintain reconciliation logs, financial records, and audit-ready documentation.

• Track invoice status, payment timelines, and outstanding items to ensure timely resolution.

• Generate reports and respond to internal reporting requests related to invoices, reconciliations, and payment activity.

• Assist with month-end reconciliation activities and maintain organized financial documentation.

• Identify opportunities to improve reconciliation processes and reporting efficiency.