Job Description

Minimum requirements:

• Qualified CA(SA) with at least 2 years experience

Knowledge:

• Project scheduling and control tools
• MS Projects
• Department system and processes
• SAP
• Power BI

Responsibilities:

• To manage the PSD trade creditors teams by ensuring all reconciliations are completed, reviewed and authorized before payment is made.
• To manage the Principal reporting requirements and queries
• To manage the PSD claims process ensuring no risk to the company
• Manage month end close and reporting requirements
• Ensure that PSD balance sheet reconciliations are completed and signed off and that recon items are cleared timeously
• Creditors Management
• Conduct reviews over the creditor account reconciliations prior to payment
• Ensure follow-up and resolution of long outstanding and complex queries with suppliers
• Monitor the status of creditor reconciliations and the unresolved queries within the reconciliations.
• Prompt and drive the resolution of queries within the department.
• Identify long outstanding credit notes due or claims for risk reporting
• Complete working capital impact for early settlement of creditors
• Ensure financial disciplines and internal controls are maintained
• Month-End Management
• Review, post and sign off all principal transport, pallet recoveries, cost adjustments, storage and handling fee recoveries.
• Review and sign off the reconciliation for the principal free stock issues and raise the invoice against the principal.
• Review and sign off the claim back report for all the principals.
• Review and sign off the principal damages and raise the invoice against the principal.
• Review and sign off the transfer of the price adjustment account.
• Review and reallocate all balance sheet recoveries accounts.
• Review the margins by business area and principal and investigate variances.
• Review and authorize the monthly margin provisions.
• Assist branches with margin errors and ensure that the correct accounting entries have been processed.
• Review and reallocate the revaluation based on the principal agreement.
• Review the necessary reports required for the principal.
• Review the monthly consignment stock and consignment VAT reconciliation and ensure that any discrepancies are investigated and resolved.
• Review the monthly Agency stock and Agency VAT reconciliation and ensure that any discrepancies are investigated and resolved.
• Review and sign off the monthly reporting pack requirements
• Review the swell allowance schedules and general ledger postings.
• Identify discrepancies and resolve any queries on swell allowance
• Payment Management
• Review cash forecasts prepared by the team and ensure cash forecast deadlines are adhered to.
• Manage the postings and preparation of payment runs.
• Review and release blocked invoices for payment, where appropriate business reasons exist.
• Check, authorize and release payment runs to the GL team.
• GR/IR(Goods Receipt/Invoice Receipt) Account management
• Review the GR/IR account and ensure timeous clearing
• Manage the manual clearing of the GR/IR account
• Initiate and supervise the process to identify receipts to be closed.
• Obtain the necessary authorization to reverse invalid receipts.
• Oversee the reversal process
• Reporting
• Review reports detailing price variances, queries and outstanding invoices
• Review and maintain a report of closed GR/IR receipts
• Ensure any new team members are adequately trained to fulfill their functions in the SAP environment
• Evaluating the effort, cot and time against the benefits of a project
• Research alternatives to the action plan
• Implement the agreed action plan to the agreed standards and deadlines.
• Continuously track and evaluate the progress on current projects to ensure that project targets and deadlines are met.
• General Administration
• File and safeguard records within the area of responsibility
• Compile ad-hoc spreadsheets and analysis when required
• Identify risks within the relevant departments and drive the required resolution.
• Information and Data Management
• Ensure team members accurately and regularly capture data onto SAP to enable access to 
• reliable data and reporting for trend analysis and decision making.
• Share relevant data with management teams to enable reliable business decision making.
• Teamwork and self-Management
• Take ownership and accountability for tasks and activities and demonstrate effective self- management in terms of planning and prioritizing, and self-development.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Manage colleagues and clients expectations and communicate appropriately.
• Demonstrate willingness to help others and go the extra mile to meet team targets and objectives.
• Champion training and development of self and others through utilizing available training opportunities.
• Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable