Job Description

Job Title: Accounts Payable Assistant

Reporting to: Company Accountant

Business Unit: Head Office Belfast

Purpose of the Position:

The Accounts Payable Assistant is responsible for providing comprehensive accounts and administration support to the Finance and HR teams within Omexom.

The position involves interfacing on a regular basis with our Finance team, whilst also working directly with Business Unit teams ensure optimum delivery of accounting services.

The jobholder will contribute to the continuous development of the role to reflect changing business needs through flexibility, adaptability and determination to achieve the demanding performance objectives required to ensure all KPIs are attained.

Responsibilities & Duties:

Including but not limited to the following:

• Purchase Ledger function
• Ensure all AP Invoices are matched in an acceptable timeframe
• Reconciliation of supplier statements
• Liaising with suppliers to deal with all queries
• BAC’s payment run weekly (backup for cover)
• Process manual payments when required
• Efficient use of the company IT systems for document control between Omexom, Suppliers and Internal Customers

Governance:

Interfaces and relationships with key stakeholders:

• Finance Business Partner
• HR Business Partner
• Business Unit Administrators
• Project Managers

Person Specification

Qualifications and experience

The jobholder must be a results focused self-starter with the enthusiasm, motivation and initiative to succeed in this role, possessing:

• Have a sound educational background (min 5 GCSEs grades A-C or equivalent)
• Possess at least two years’ experience in finance administration
• Have experience of building and maintaining credible relationships with employees at all levels (and their representatives).
• Possess excellent IT skills and in particular be fully proficient with Microsoft Office.
• Excellent communication skills combined with the analytical and problem-solving skills to reach realistic workable solutions.
• Demonstrate the ability to manage and prioritise workload to ensure effective and timely outcomes;
• Ability to use initiative to develop new approaches and improve systems.
• Good decision making and problem-solving skills and the ability to work on own initiative with minimum supervision.
• Display excellent communication and interpersonal skills.

Values

In line with Omexom’s values, the jobholder must the following qualities:

Team Spirit & Generosity –able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.

Trust and Empowerment –enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.

Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.

Innovation & Entrepreneurship –continually strive to improve processes and introduce new initiatives to improve efficiency.