Job Description

****YOU MUST LIVE IN THE CENTRAL TIME ZONE!!!

ABOUT US

Company operates the world’s largest B2B e-commerce marketplace platform for surplus assets for corporate and government sellers.

The Accounts Payable Specialist is responsible for performing all aspects of accounts payable operations with a high level of accuracy, timeliness, and compliance. This role partners closely with internal business units and external vendors to ensure vendor accounts, employee expense reports, and payments are processed in accordance with company policies, IRS regulations, and SOX requirements. The Accounts Payable Specialist works both independently and collaboratively within a fast-paced AP environment to support efficient and accurate financial operations.

RESPONSIBILITIES

• Process a high volume of vendor invoices, purchase orders, and employee expense reports accurately and timely
• Prepare, process, and record weekly payment runs, including checks, ACH, wires, and credit cards.
• Reconcile vendor statements and resolve invoice, purchase order, contract, and payment discrepancies
• Research and resolve vendor inquiries and internal customer questions related to invoices and payments
• Maintain accurate vendor records, including setup and maintenance of W 9/W 8 documentation
• Ensure compliance with company policies, IRS regulations, and SOX internal controls
• Perform remote check deposits for various business units
• Partner with internal departments to educate and enforce accounts payable procedures and policies
• Maintain the confidentiality of the company and vendor financial data
• Maintain complete and accurate files and documentation in accordance with record retention requirements
• Support audits, month end close activities, and reporting as needed.

REQUIREMENTS

• 3-5 years of Accounts Payable experience in a high volume, multi entity environment
• Accounts Payable certification a plus but not required
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
• Thorough knowledge of accounts payable processes and best practices P2P (Purchase to Pay)
• Strong organizational and time management skills with the ability to prioritize and meet deadlines
• High attention to detail and strong analytical skills
• Ability to work independently and collaboratively in a fast-paced environment
• Professional written and verbal communication skills for interaction with vendors, employees and AP Team members
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Experience working within an ERP system; Oracle Fusion Cloud Accounts Payable experience preferred
• Demonstrated ability to handle sensitive and confidential information