Job Description

Working with the AA | Me mahi tahi tatou ki AA

For over 120 years the AA have been helping Kiwis on their adventures! Today, we're one of New Zealand's most respected and trusted brands. From our humble beginnings as a motoring enthusiast's club, the New Zealand AA (Automobile Association) has grown into a large, dynamic organisation offering many services and products to more than a million Members.

We have an exciting opportunity for a talented and efficient Accounts Payable to join our team and help deliver high-quality administrative support that enhances the overall effectiveness of the Mobility team.

What You'll Be Doing | Mō te Tūranga

• Ensure all contractor claim forms and invoices are processed and paid accurately each month.

• Review emails and invoices related to prior month activity, ensuring all required documentation is complete and payments are made in line with contract agreements.

• Manage all pay cycles within the month to ensure all contractors are paid in a timely manner

• Identify transactional discrepancies and collaborate with the Mobility team & AA Call Centre Team Managers to resolve any ongoing issues

• Escalate unresolved or recurring issues during the monthly Contractor Management and AA Plus meetings

• Verify that invoiced rates align with agreed rate schedules, including validation of location breakdowns vs. charged kilometres

• Identify cancelled /de-allocated jobs and other exceptions when reconciling invoiced amount

• Reconcile and process AAPlus reimbursement payments for approval in accordance with AAPlus guidelines

• Maintain accurate monthly filing and documentation of contractor invoices and relevant communications

• Act as a central point of contact by liaising regularly with contractors, Delivery Managers, and Contractor Management teams to support administrative requirements.

• Respond to queries and provide accurate information to contractors and relevant stakeholders, minimising repeat queries

• Maintain and update business documentation relating to contractor invoicing, BVS client billing and recovery processes

• Preform routine maintenance and update of relevant databases to ensure data accuracy

• Perform monthly variance analysis comparing forecasted and actual payment data, provide clear explanations for discrepancies, and assign follow-up actions to the appropriate departments.

About You | Mōu

To be successful in this role you will have the following qualifications and experience:

• Minimum of 3+ years’ experience in Accounts Payable and/or Accounts Receivable

• Relevant tertiary qualification and/or demonstrated ongoing professional development or work-related training

• Intermediate to advanced proficiency in Microsoft Office applications, including Word, Excel, and Outlook

• Experience with Finance One, AS400 or or similar large-scale financial systems (advantageous)

• Strong organisational skills, with the ability to manage multiple priorities effectively

• High level of accuracy and attention to detail

• Well-developed interpersonal and communication skills

What We Offer | Ngā āhuatanga kei a mātou

• Free AA Membership for you and your whānau

• A day off for your birthday

• Hybrid working arrangement

• Training available / career development

• Discounted insurance

Here, we offer a lot more than roadside assistance. We're constantly evolving and advancing into new businesses, offering new challenges and a range of opportunities.

Our teams celebrate diversity and believe that everyone should be able to bring their true selves to work every day. We want you to feel comfortable to be your authentic self throughout the recruitment process, please feel free to let us know if there is anything you need to allow you to participate equitably.

We are aware that there will be candidates who are interested in the role but may only feel comfortable to apply if they have ticked all the boxes. We want you to know that if you feel like you don't meet all the requirements, please still get in touch. We'd love to korero to see if you might be a great fit for the role.