Job Description

About the Role

This role is to ensure all CTOR’s are received and invoiced to Cocoa Marketing Company (CMC) for timely payments. Perform bank reconciliations, Withholding Tax and Vendor (Supplier) payments, support in all Audits and month close activities including all other assignments. The role is based in our Accra Office and provides Accounts Services for Nyonkopa Cocoa Buying Company Ltd and report to the GL Accountant for Ghana.

Key Responsibilities

CTOR Management

• Daily Cocoa Taken Over Receipts (CTOR) receipts from port
• Daily manual preparation of sales invoice to CMC
• Daily Follow up for CMC advises (which reconciles with submitted invoices)
• Daily update of Cocobod invoice Monitor
• Weekly Reconciliation of port returns
• Monthly reconciliation of Port updates

BBS Management

• Invoicing of Cocoa Taken Over Receipts (CTOR) in BBS
• Daily submission of invoices (CTOR) in BBS after approval
• Realization of invoice in BBS (Reconcile payment details with CTOR invoice and close the sale)

SAP

• Converting of Sales figures (from BBS) into Purchases and the corresponding District Vender codes for posting into SAP (by AC Receivables Officer)

• Employee Management

1. Management of employee vendor accounts
2. Posting of Retirements and Clearing Employee Acs
3. Employee Ageing Analysis

Payment Process

• Updating invoice Tracker with other payment requests e.g. SSNIT, PF etc.
• Updating invoice Tracker with employee requests
• Updating invoice Tracker with employee retirements

Cash & Bank

• Daily Petty cash management for the Accra Office
• Bi-weekly Bank Reconciliations
• Cocobod cheque deposits - Adhoc

Statutory Transactions

• Monthly Preparation of WHT schedule for payment

Month Close Activities

• District Bank Reconciliations
• Port Reports
• Concur Accruals
• Balance Sheet Review
• Employee Vendor Ac clearing

Audit

• Participation in All Audits (Financial and Tax)

Others

• Daily collection and dispatch of documents to Kumasi
• Copying and filing all the records

About You

• Bachelor of Science in Administration (Accounting option), Bachelor of Commerce, ICAI, or ACCA qualification with a minimum of 2 years of relevant working experience.
• Advanced proficiency in Microsoft Excel, knowledge of SAP and BBS systems (an advantage).
• Strong understanding of accounting principles
• Good knowledge of accounting package and Tax laws
• High level of accuracy and attention to detail with strong analytical and problem‑solving skills
• Ability to work effectively under pressure with minimal supervision.
• Support Government Relationship Manager and other Finance Team members during periods of absence.
• Willing to travel out of job location as and when required