Job Description

Suntec Real Estate Services Management Pte. Ltd.

MAIN RESPONSIBILITIES & ACCOUNTABILITIES

An Accounts Executive handling accounts receivables for MCST finance manages the organization's invoicing, collection, and cash application activities, ensuring timely and accurate payments from subsidiary proprietors, tenants and customers, collectively known here as “customers”.

Key Responsibilities:

Invoicing and Billing:

• Generating accurate and timely invoices to customers. The diverse types of invoices include maintenance and sinking funds, utilities and facilities charges, carpark charges and any ad-hoc charges and/or recoverable charges such as property taxes etc.
• Ensuring invoices are properly documented and sent to the customers.
• Maintaining accurate records of invoices and customer accounts.

Receipts Processing:

• Receiving and recording payments from customers daily via various payment methods.
• Recording and reconciling daily car park collections.
• Recording and reconciling deposits received, ensuring accurate accounting for such deposits which encompasses, utilities, fit-out and tender deposits.
• Applying receipts of payments to the correct invoices and ensuring proper reconciliation.
• Updating inflow of funds and identifying any discrepancies.

Accounts Receivable Monitoring and Collection Activities:

• Regularly monitoring accounts receivable aging reports, identifying and addressing potential issues with outstanding invoices.
• Proactively contacting customers for payment reminders and follow-up on overdue invoices, negotiating payment plans and resolving payment disputes timely.

Customer Relationship Management:

• Maintaining strong relationships with customers and acting as a point of contact for AR-related inquiries.
• Addressing customer concerns and resolving disputes effectively.

Financial Operations:

• Assisting in the preparation of financial reports and analyses relating to receipts and receivables.
• Collaborating with the finance team to support budgeting and forecasting.
• Maintaining accurate records of customer accounts and transactions.
• Any other finance related tasks and projects as and when assigned.

Requirements

• Diploma or bachelor’s degree in accounting, finance or related field
• At least 3 years’ experience in handling accounts receivables
• Relevant experience in real estate management and MCST is preferred
• Well experienced in handling high volume of transactions
• Strong understanding of accounting principles and practices
• Proficiency in using accounting software, financial systems and MS Excel
• Excellent organizational and time management skills
• Strong analytical and problem-solving skills
• Effective communication and interpersonal skills
• Attention to detail and accuracy