Job Description

Key Responsibilities

Accounts Management & Compliance (30%)

• Compile and hand off GST and other statutory filing data to the Manager/CA at least 2 working days ahead of the deadline.
• Complete monthly reconciliation entries and submit for manager review by the 3rd of the following month.
• Log EPR and IDPMS data accurately and same-day as transactions occur.
• Enter vendor invoices the same working day as receipt, and expense/bill entries within half a working day.
• Maintain a low data entry error rate across all filings, reconciliations, and vendor entries.

Order Management (20%)

• Enter and process customer/sales orders — from order confirmation through to invoice and dispatch documentation — within agreed turnaround times.
• Ensure order documentation is complete and error-free before handoff to warehouse/logistics.
• Clear the daily order backlog, flagging any exceptions to the manager the same day.

Financial Reports (20%)

• Compile and hand off accurate MIS data to the manager by the 7th of each month, ahead of the 10th submission deadline.

Facilities Management (20%)

• Complete daily and weekly facilities checklists and keep housekeeping logs accurate and current.
• Log maintenance requests the same day they arise and follow up within 24 hours.
• Escalate any facility issue to the manager within 2 hours of identification.

Admin (10%)

• Process standard admin requests within 1 working day.
• Complete travel and logistics bookings within company policy.
• File HR/admin documentation accurately and on time, with zero errors on audit.

Candidate Requirements

Education & Experience

• Bachelor's degree in Commerce, Accounting, or a related field (B. Com preferred).
• 1–3 years of experience in accounts, admin, or back-office operations, ideally in a small-to-mid-sized company.
• Exposure to GST/statutory data entry, reconciliations, or vendor/expense processing is a strong plus.

Skills & Tools

• Working knowledge of accounting software (e.g., Tally, Zoho Books) and MS Excel/Google Sheets.
• Comfortable with structured data entry, checklists, and recurring administrative processes.
• Basic understanding of GST and other statutory compliance requirements in India.
• High attention to detail and a habit of double-checking work before submission.

Behavioral Attributes

• Reliable and process-driven — follows through on recurring tasks without needing reminders.
• Proactively escalates anything at risk of missing a deadline, rather than letting it slip.
• Comfortable taking direction from the Manager – Admin, Accounts & Facilities and coordinating with Warehouse, Sales, and Finance as needed.

Extract of what is needed in short:

The Accounts Executive will manage day-to-day accounting activities, including preparing invoices, recording sales and purchase entries, handling payments and receipts, maintaining ledgers, reconciling bank statements, tracking outstanding payments, and assisting with GST, TDS, and other financial reports. The role also involves maintaining accurate financial records and supporting monthly account closures. Working knowledge of Zoho Books.