General informations

AGL (Africa Global Logistics) is the leading multimodal logistics operator (port, logistics, maritime and rail) in Africa. The company is now part of the MSC Group, a leading maritime and logistics company.

Thanks to its expertise developed over more than a century and to more than 23,000 employees in 49 countries, AGL provides its African and global customers with global, tailor-made and innovative logistics solutions, with the ambition of contributing to the transformation of Africa in a sustainable way.
AGL is also present in Haiti and Timor.

Are you looking for a rewarding experience in an international environment? Do you want to make an impact in a company that puts Africa at the heart of its project?

Join AGL, the leading multimodal logistics operator on the African continent!

Job Title

ACCOUNTING
ACCOUNTS ASSISTANT M/F

Contract Type

FIXED TERM CONTRACT

Job Location

Africa, Kenya, NAIROBI

Working Hours

Full time

Mission Description

1. Receipt and Tracking Invoices
• Receive supplier invoices from front desk.
• Sorting and confirmation via email and of all received invoices from from front desk.
• Check that invoices have all the required details i.e Tax receipt, buyers PIN, LPO indicated current dated
• Check that all invoices have all the required supporting documents attached i.e. LPO, Contract, delivery note.
• Within 24 hours of receipt ensure received supplier invoices are tracked.

2. Tracking Reports
• Share and dispatch daily tracking report, daily.
• Ensure that the daily tracking report has only the invoices tracked for that day.
• Ensure all dispatched invoices have been tracked.
• Ensure correct tracking to the right department.
• Prepare the weekly tracking report and share at the beginning of the week.
• Assist in the clean-up of the tracking report.
• Filling all dispatch reports in specified file.

3. Booking of invoices
• Receive tagging charge inv from approvers.
• Book approved tagging charges within 1 day.
• Forward booked tagging charge invoice to filing with a clear dispatch.

4. Dispute follow-ups
• Communicate all disputes to suppliers from non-compliant invoices.
• Keep record of all disputes being reviewed at any one time.
• Escalate to account handlers, supervisor and in case of non-response from suppliers.
• Ensure timely booking of disputed invoices to avoid loss on VAT.

5. Relieving and Account creation
• Act as a reliver for transporter invoices booking and urgent payments where need be.
• Follow up for new suppliers who have no accounts to be created.
• Fill account creation form for transporters who have undergone compliance.

6. Other Matters
• Any other responsibilities may be assigned by Financial Controller or Senior Management.

Profile

• Business Degree
• CPA (K), ACCA, CFA or equivalent