Job
Title:
Accounts Assistant, Dispatch

Employment Type:
Fixed Term Contract

Location:
Nairobi

Our client, a leading
company in the Oil and Gas sector is seeking for an
Accounts Assistant,
Dispatch
who will be responsible for efficiently processing customer orders
and coordinating stock availability to ensure timely product loading and
release, support market demand, prevent stock outages, and provide timely sales
reporting to facilitate operational monitoring and optimise truck utilisation.

• 
  Attending
  weekly toolbox meetings with staff and contractors to share and keep abreast of
  company safety requirements.
• 
  Reporting
  of near misses and incidents via company platforms to keep the personnel, the
  environment and the workplace safe.
• 
  Conducting
  scheduled facility inspections to monitor and improve safety standards.
• 
  Implementing
  Quality Management Systems (QMS), Environmental Management Systems (EMS) and
  Safety requirements.
• 
  Liaising
  with Sales Team on order confirmation and own collection truck availability.
• 
  Liaising
  with Customer Service Team on order releases for timely processing of customer
  requirements.
• 
  Liaising
  with Distribution Team on delivery truck schedules for timely availability of
  trucks.
• 
  Receiving,
  consolidating and communicating orders accurately when fulfilling customer
  orders.
• 
  Confirming
  customer/order collection party legitimacy through approved signatory records
  and Territory
• 
  Manager
  confirmation to eliminate fraudsters.
• 
  Recording
  all customer details on the customer register to be able to track orders up to
  delivery confirmation.
• 
  Issuing
  loading orders to the warehouse team to carry out loadings.
• 
  Accurately
  invoicing loaded quantities based on actual quantities loaded.
• 
  Sending
  loaded export orders and truck details to the clearing and forwarding agent for
  export entry processing not later than 30 minutes after loading.
• 
  Issuing
  released export entries to customers/drivers not later than 30 minutes upon
  receipt from the clearing and forwarding agent.
• 
  Preparing,
  maintaining and sharing the daily sales and dispatch report.
• 
  Receiving,
  recording, safekeeping and issuing security seals.
• 
  Inducting
  new drivers/customers on how to register their orders, document processing,
  acknowledgement and return of delivery notes.