Job Description

The Role

You'll be the heartbeat of our accounts payable and receivable functions at Rat & Boa. As a trusted expert in our payment processes and systems, you'll empower teams across the business with your expertise, helping us scale smarter while delivering a seamless and reliable finance experience - both internally and externally. This is a fantastic opportunity for someone early in their finance career to gain broad exposure across a growing, founder-led fashion brand, working closely with the Management Accountant and Financial Controller.

Key Responsibilities

Accounts Payable & Supplier Management

• Process invoices and credit notes accurately, ensuring they are approved and correctly recorded in Xero on a timely basis

• Take ownership of our weekly payment runs, ensuring suppliers are paid accurately, on time and with a seamless experience from start to finish

• Reconcile stock supplier statements and resolve discrepancies promptly

• Control the purchasing of products and services from external suppliers through PO number issuing, ensuring accurate purchase order matching and approvals

• Manage the onboarding of new suppliers, including verification of supplier and bank details and setup in the finance system

• Liaise with internal departments and external suppliers to resolve invoice and payment queries

• Assist in identifying and implementing process improvements and automation initiatives within accounts payable

• Ecommerce gateway reconciliations (Shopify, PayPal, Clearpay)

Accounts Receivable & Sales

• Assist with sales invoicing to our wholesale partners

• Keep day-to-day accounts receivable operations running smoothly, ensuring all transactions are processed accurately

Month-End & Reporting Support

• Assist the Management Accountant with month-end closing activities, including accruals and prepayments

• Maintain clean, accurate and audit-ready financial records through regular bank reconciliations

• Reconcile credit card statements for department cards

• Provide support on travel and expense claims

Finance Operations & Inbox

• Act as one of the main points of contact for the Finance department, monitoring the finance inbox and responding to queries in a timely and professional manner

• Oversee daily financial operations, ensuring all tasks are carried out accurately and within specified timeframes

• Build strong relationships across the business and with external partners by delivering responsive, solutions-focused support for all payment and finance queries

• Assist in the development and implementation of finance processes and procedures

• Support the Financial Controller and Management Accountant with ad hoc projects and reporting as required

Requirements

• Experience in an accounts payable or accounts assistant role

• Experience using Xero accounting software - essential

• Strong understanding of basic accounting principles and accounts payable processes

• Proficiency in MS Office, particularly Excel

• Extremely detail-oriented, organised and able to work well under pressure to meet deadlines

• Great communication skills, both written and verbal, with an eye for numbers

• Ability to work independently where required, with initiative and a proactive mindset

• A positive, flexible and hands-on attitude - ready to roll up your sleeves and embrace change

• Retail or e-commerce experience preferred

• Excited about the opportunity of working in the fashion and e-commerce sector

Benefits

• Study support towards an accountancy qualification (AAT / ACCA / ACA / CIMA)

• Generous staff discount and early access to sample sales

• 30 days annual leave plus bank holidays (and an additional 0.5 days on Christmas Eve & New Year's Eve)

• Pension Scheme

• Medicash plan

• Employee Assistance Programme

• Enhanced sick pay and enhanced parental pay

• Hybrid working

• Team Socials

Note: This job description is a guide to the principal, current duties of the job. It does not form part of the contract of employment.

Rat & Boa are an equal opportunities employer. We recognise the value an inclusive workplace culture brings and encourage applicants from all backgrounds to apply.