Job Description

Account's Assistant

Department: Finance

Employment Type: Fixed Term - Full Time

Location: Bicester, United Kingdom

Working for the Finance Manager, the main tasks include preparing paperwork for processing transactions using Sage accounts and other commercial software; responsible for and answering the department email inbox; maintaining various electronic records; electronic filing of all documents and any other duties as required. The Accounts Assistant has an important responsibility to preserve the confidentiality of company related information that they may come across.

Key Responsibilities

1.1 Cashbook

• Accurately record all bank and cash transactions
• Perform bank and other reconciliations
• Foreign currency revaluations
• Responsible for petty cash and foreign currency
• Month end ledger work reconciliations

1.2 Sales Ledger & Credit Control

• Monitor sales invoices produced by Export Team
• Raise customer statements
• Assist with credit control on outstanding debtors
• Month end ledger work reconciliations

1.3 Purchase Ledger

• Collate and check supplier invoices, despatch notes and other documents ready for input
• Raise purchase orders
• Process supplier invoices and credit notes in finance system
• Scan supplier invoices and credit notes into finance system and server folder
• Analysis of staff expenses
• Analysis of corporate card expenses
• Month end ledger work reconciliations

1.4 Payment Runs and Creditor Reviews

• Prepare and process supplier payments as per financial policies
• Month end ledger work reconciliations

1.5 Other

• Ensure that there are work instructions for all finance department tasks
• Ensure that all documents are filed appropriately within the company network, protected by file access permissions
• Undertake training as required

1.6 Confidentiality

• The Accounts Assistant will come across a wide variety of information relating to the company that must be kept confidential. This information may, for example, relate to financial transactions, legal processes, payroll and other employee-related information and other information for which we have a legal, moral or commercial duty to preserve confidentiality. To protect confidentiality the following practical steps should be followed:
• Ensure that confidential information is not disclosed inappropriately, seeking advice from your manager if you are unsure what may be disclosed and to whom
• Ensure that confidential information is held in the correct part of the network, appropriately protected by file access permissions
• Ensure that passwords are secure and not shared
• Lock your PC screen or log off when you are away from your desk.
• Dispose of confidential material by shredding it
• Inform the Finance Manager if you believe that our arrangements for protecting confidentiality are not adequate.

Skills, Knowledge and Expertise

• 5 years minimum transactional processing accounting experience across all ledgers.
• Desirable would be if they had any involvement in implementing a new accounting system.
• Use of Dynamics 365 Business Central would be advantageous.

Benefits

• Discretionary annual profit share bonus
• 27 days annual leave plus bank holidays
• 5% employee and 5% employer contributions through our via our salary sacrifice workplace pension scheme
• Group Income Protection Insurance Scheme
• Private Medical Insurance
• Death In Service Scheme
• Electric Vehicle Scheme
• Smart casual dress code