Job Description

Position: Accounting Virtual Assistant

Number of hours: 20 hours/week
Schedule: Canada Time

Strategic Work:

• Support the improvement of finance and admin workflows to reduce manual processes.

• Assist in the preparation of monthly and quarterly reports to provide timely and accurate data.

• Collaborate with the Director of Finance to identify and document areas for automation or process improvement.

• Develop foundational knowledge of internal controls, financial reporting standards, and budgeting processes.

Tactical Work:

• Maintain accurate and organized financial records in accordance with Canadian accounting standards.

• Record daily financial transactions including invoices, receipts, and payments.

• Assist with the review and processing of accounts payable and accounts receivable.

• Review automated invoices for accuracy and ensure timely distribution.

• Prepare payment batches for approval and process payments within standard timelines (3060 days).

• Reconcile all bank accounts, credit cards, petty cash, and accounts receivable monthly by the 10th.

• Support the month-end and year-end closing process by preparing journal entries, account schedules, and reconciliations.

• Assist with preparing and updating financial reports and metrics in 90.io or other reporting tools.

• Help maintain digital records in both the CRM and accounting software (e.g., QBO).

• Respond to internal and external inquiries regarding payments, receipts, and account balances.

• Ensure the confidentiality and security of all financial data.

• Provide administrative support to the finance department, including document organization and vendor communication.

• Participate in team meetings, training sessions, and special projects as assigned.

Requirements

• Strong attention to detail and accuracy

• Basic understanding of Canadian accounting principles and HST/GST rules.

• Effective organizational and time management skills

• Proficiency in Microsoft Excel and QuickBooks Online (or equivalent software)

• Willingness to learn, take initiative, and work collaboratively within a small finance team

• Ability to work independently in a remote setup following Canada time