Job Description

Posting number: 202600092

Department: Sheriff's Office

Job classification: Accounting Technician, Senior - PCSO

Posting type: Open

Categories: Accounting and Finance

NOTICE TO APPLICANTS:

• The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries will require an internal equity review and those that are above the first quartile will require additional approval.

Per PCSO Selection Guidelines, the following may be disqualifiers:

• Having been disciplined by any employer, including military, as an adult for abuse of leave, gross insubordination, dereliction of duty or persistent failure to follow established policies and regulations.

• 'Having been involuntarily dismissed, for any reason other than layoff, from two or more employers as an adult.

• Having held more than seven paid positions with different employers within the past four years, or more than 15 paid positions with different employers in the past ten years (excluding military). Students who attend school away from their permanent legal residence may be excused from this requirement as well as other persons with a reasonable explanation for an extensive job history.

• Resigning from any paid position without notice may be disqualifying, except where the presence of a hostile work environment is alleged or other reasonable cause existed.

Examples of duties

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Review, reconcile, and process payments and invoice requests and perform duties within scope of authority and training and in compliance with County policies and quality standards.
• Verify accuracy of data entry and compare system entries to invoice details.
• Distribute card statements to appropriate card holders for review.
• Reconcile and process various financial statements.
• Conduct special research and analysis projects, summarize data, and generate reports.
• Post accounting transactions to computer ledgers, review source documents for compliance to rules and regulations, and review and validate proper handling of accounting transactions within designated limits.
• Check documents for validity and accuracy of information, research and clarify payment requests, perform mathematical calculations, record, file, sort, and distribute related paperwork and documents, and report discrepancies.
• Maintain accounting and bookkeeping records and filing systems, enter data into computer systems, process transactions, and update accounts.
• Provide customer services, respond to requests for information, and attempt to resolve them by researching files and records within the scope of authority, update, retrieve, and release information according to procedures, and refer matters requiring policy interpretation to supervisor for resolution.
• Cross train in other clerical accounting duties and assist with the training and cross-training of Department staff.
• Supervise the maintenance of financial record systems.
• Assess fines, fees, and restitution on the system.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

Qualifications

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or GED equivalent.
• Two (2) years of data entry, administrative and/or customer service experience.

PREFERRED QUALIFICATIONS:

• Two (2) years experience in accounting and/or finance.

Supplemental information

Knowledge, Skills and Abilities:

• Knowledge of accounting and bookkeeping principles and methods.
• Knowledge of department policies, procedures, and regulations covering specific areas of assignment.
• Knowledge of principles of record keeping and records management.
• Knowledge of techniques in data verification and data entry.
• Skill in performing mathematical calculations with skill and accuracy and maintaining electronic records and files.
• Skill in gathering data and verifying information.
• Ability to maintain accurate accounting records and identify and reconcile errors.
• Ability to provide effective customer service.

PHYSICAL DEMANDS:

The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, reach, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.

WORK ENVIRONMENT:

Work is performed in a relatively safe, secure, and stable work environment.