Job Description

Posting number: 10006

Department: Department of Public Works Operations

Job classification: Accounting Technician - Clerk

Posting type: Open

Categories: Accounting and Finance

Examples of duties

• Manage accounts payable using accounting software and other programs

• Handling accounts payable for city departments and county agencies

• Establishing and maintaining relationships with departments, agencies, and new and existing vendors

• Ensuring bill are paid in a timely and accurate manner while adhering to agency protocol and procedures

• Processing invoices due for payment

• Comparing purchase orders, prices, terms of payment, other charges and verifying accurate coding of transactions for the financial system

• Processing transactions and performing accounting duties such as recording and reviewing entrees

• Reviews completed work assignments to assure data accuracy and completeness

• Verifies data to assure appropriate accounting and reporting processes

• Calculates columns of numbers to assure proper charges

• Reviews materials and verifies data for accuracy and completeness

• Investigates problem situations, creates and or modifies account data

• Balances total with requisite receipts, vouchers, supporting documents to verify accuracy and assure proper accounting procedures

• Identifies data inaccuracies; participates in entering necessary corrections into computer systems
• Informs management of recurring problems and or program modification needs for accuracy

• Greets visitors; answers phones; provides standard detailed information concerning work unit operations and procedures

• Determines appropriate course of action to resolve invoice problems and informs manager of issues requiring attention

• Confers with superior to discuss work processes, plans and actions to be taken

• Presents and resolves difficult problems and concerns; receives guidance and instruction

• Must maintain confidentiality at all times

• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Qualifications

High School Diploma or equivalent with one (1) year prior work-related experience in accounting or bookkeeping is required. Exceptional internal and external customer service whether face to face or telephonically in a professional and courteous manner. Knowledge of spreadsheets, databases, and other software is required. Must be able to type, update or create reports and spreadsheets as needed. Demonstrate creative ability when presented with unformatted projects and/or ideas. Individual must be able to communicate effectively both in oral and written formats.

Preferred Job Requirements and Qualifications

Associate’s Degree in Accounting.

Supplemental information

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Physical Conditions

1. Sitting at a desk the majority of the day
2. Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
3. Tasks may involve extended periods of time at keyboard or workstation
4. Tasks require the ability to perceive and hear sounds and see visual cues or signals
5. Tasks require the ability to communicate orally