Job Description

Job posted until filled.

Entry salary is $37,331.24 ($19.14/hour)

GENERAL DESCRIPTION:

The purpose of this position is to perform clerical and technical accounting functions in support of the Finance Department. This position will perform assigned duties within accounts payable, accounts receivable and inventory functions. The Accounting Technician is responsible for processing accounts payable invoices, ensuring accuracy and proper budget coding before entry. They manage vendor information, handle e-payment accounts, and create and maintain spreadsheets for card information and utility payments. Additionally, performs mailroom duties, processes sales and use tax, and conducts journal entries. They communicate with vendors to confirm remittance addresses and with county departments to address inquiries about invoices, checks, or vendors, providing general support to the Finance Department as needed.

ESSENTIAL JOB DUTIES:

To perform this job successfully, an individual must be able to perform the essential job duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out but may be considered incidental in the performance of this job.

• Reviews accounts payable invoices for accuracy and proper budget coding.
• Enters and edits vendor information, including creating new vendor numbers as needed.
• Enters vouchers in accounting software for payment.
• Assists in analyzing and maintaining county capital assets.
• Responds to inquiries and concerns for assistance with any accounts receivable or accounts payable questions.
• Assists external auditors with year-end closing assignments.
• Prepares and creates spreadsheets in correlation for Accounts Payable.
• Manages internal and external parcels of incoming and outgoing mail through the county mailroom, including stamping outgoing parcels and distributing interdepartmental mail.
• Provides general administrative support for the Finance Department to include performing complex duties involving accounting, reconciliation, billing, auditing, and/or collections.
• Manages and manually pays e-payment accounts, primarily utility billing.
• Creates and maintains spreadsheets for card information and utility payments.
• Processes and pays sales and use tax with the Department of Revenue monthly.
• Conducts journal entries for various departments and posts to the general ledger.
• Communicates with vendors to confirm remittance addresses and handles inquiries from county departments about invoices, checks, or vendors.
• Performs other related duties as assigned.

Requirements

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent problem-solving skills.
• Extensive mathematical skills.
• Ability to maintain confidentiality when managing county records.
• Ability to work independently and as part of a team.
• Good organizational and time management skills.
• Ability to communicate effectively, both verbally and in writing.
• Knowledge of and the ability to work with computers, software programs, and basic office equipment.
• Knowledge of Microsoft Office (Excel, Word, Power Point, Publisher).

EDUCATION AND EXPERIENCE:

High School Diploma or equivalent, and two (2) years of related work experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

Required: None.

Preferred: None.

PHYSICAL DEMANDS:

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

This position has the following special vision requirements: close vision (clear vision at 20 inches or less); adjust focus (ability to adjust the eye to bring an object into sharp focus).

WORK ENVIRONMENT:

Work is performed in a relatively safe and secure indoor office environment.