Job Description

• Receive obligating documents for expenses incurred by the District
• Review obligation requests for accuracy, completeness, required documentation, and regulatory compliance
• Confirm expenses are charged to appropriate appropriation, budget category, account classification, and funding code
• Verify that sufficient funds are available before recording an obligation
• Assist with assigning requisition numbers and prevent the issuance of duplicate numbers
• Record one-time and recurring funding obligations in the Unified Financial Management System
• Process litigation, non-litigation, expert-witness, and other funding requests
• Make timely adjustments to obligations to maintain accurate and current fund balances
• Monitor obligation-tracking procedures
• Assist employees with completing requests for obligation

• Prepare and process vouchers, invoices, claims, and other requests for payment
• Review invoices for validity, mathematical accuracy, completeness, and required approvals
• Verify that payment requests include the proper approving authority and receiving signature
• Match invoices and payment requests to the applicable obligating documents
• Confirm that funds have been properly obligated and remain available
• Verify Federal Tax Identification Numbers, Social Security Numbers, and other required payee information
• Select the appropriate payment method through the Unified Financial Management System
• Schedule payments in accordance with Prompt Payment Act requirements
• Help prevent late-payment interest penalties by processing payments within required timeframes
• Research and resolve disputed invoices, payment questions, and missing information

• Schedule electronic funds transfers, Treasury payments, and other authorized payment methods
• Ensure payments are processed from original invoices or properly certified duplicate documents
• Confirm that each payment has been properly reviewed and approved
• Maintain accountability for payment documentation and related financial records
• Communicate with vendors, attorneys, employees, and Government personnel to resolve discrepancies
• Research missing, incomplete, or inconsistent payment information
• Coordinate with Department of Justice and Executive Office for United States Attorneys personnel as needed
• Notify financial-management staff when payment or documentation discrepancies are identified

• Provide backup support to the Budget Officer, analysts, and financial technician for the travel program
• Explain travel procedures, required forms, receipts, and supporting documentation to employees
• Assist employees with interpreting and applying applicable travel regulations
• Review travel authorizations for accuracy, completeness, and appropriate per diem rates
• Analyze discrepancies and work directly with employees to reconcile travel documents
• Review travel vouchers and confirm that required receipts and supporting records are included
• Assign appropriate accounting and funding codes to travel documents
• Enter travel-voucher information into the Unified Financial Management System
• Verify travel entries for accuracy and consistency with the authorized obligation
• Generate reports to confirm travel allocations and funding activity
• Process travel vouchers for payment
• Audit travel vouchers for compliance with applicable regulations, policies, and procedures

• Develop and maintain an organized payment-file system for obligations, vouchers, and invoices
• Track pending invoices and determine whether payments have already been issued
• Research payment records to help prevent duplicate payments
• Maintain files for open, pending, adjusted, and completed obligations
• Purge or close files in accordance with approved procedures
• Maintain electronic financial-management payment files under the Administration Division file plan
• Recommend updates or improvements to financial filing and tracking practices
• Maintain logs, manuals, publications, and other administrative reference materials
• Protect financial, employee, vendor, and personally identifiable information

• Develop and maintain working knowledge of the Unified Financial Management System
• Prepare reports regarding financial obligations, payments, travel, and related activity
• Research financial-system problems and take corrective action as appropriate
• Identify routine and complex problems and develop workable solutions
• Draft correspondence regarding bills, rebates, payments, and reimbursable agreements
• Prepare memoranda, reports, and other fiscal or administrative documents
• Respond to employee questions regarding established financial and administrative procedures
• Use spreadsheets and databases to enter, revise, sort, calculate, retrieve, and report information
• Review documents for proper format, spelling, grammar, punctuation, and accuracy
• Use word-processing software to prepare correspondence and other written materials

• Experience and expertise performing financial and administrative services (e.g., recording obligations, reviewing invoices, processing payments, maintaining financial records, and supporting travel vouchers)
• Proficiency in Microsoft Office applications
• Ability to use spreadsheets, databases, and word-processing software to enter, review, calculate, retrieve & report info
• Ability to review financial docs for accuracy, completeness, required approvals, and compliance
• Ability to research discrepancies and develop appropriate solutions
• Ability to make responsible decisions on short notice and adapt to unexpected developments
• Ability to maintain confidential information and records
• Valid state driver’s license
• Must live within the general geographic commuting radius of the USAO office
• U.S. citizenship and ability to obtain favorable adjudication for the required background investigation

• Experience using the Department of Justice Unified Financial Management System
• Experience creating obligations, processing invoices, reconciling payments, or processing travel vouchers in UFMS
• Experience using federal financial-management systems such as Momentum, Oracle Federal Financials, CGI Momentum, SAP, Delphi, Pegasys, or PRISM financial modules
• Federal budget, accounting, accounts-payable, or financial-technician experience
• Federal travel-program experience using systems such as ConcurGov, E2 Solutions, ETS2, GovTrip, or the Defense Travel System
• State-government accounting, budgeting, or financial-management experience
• Experience supporting a Department of Justice component, U.S. Attorney’s Office, or other federal agency

• Two-year degree in accounting

• Four-year degree in finance, business, banking, economics, or a related field

• 75 Ted Turner Drive SW, Suite 600, Atlanta, GA 30303

• Travel within the Northern District of Georgia may be required
• Occasional travel outside the District may be required
• Travel must be authorized in advance by appropriate Government personnel

• Full-time, Monday–Friday; 8:00 AM–4:30 PM; 8 working hours per day with a 30-minute lunch period

• U.S. citizenship required as this position supports the U.S. federal government
• Must be able to obtain favorable adjudication for the required background investigation
• Government authorization is required before beginning work

• Department of Justice

• Employment Classification Eligibility — Non-exempt