Job Description

Job Requisition ID: 54102
Opening Date: 03/09/2026
Closing Date: 03/20/2026
Agency: Illinois Office of Comptroller
Class Title: ACCOUNTING SPECIALIST - 50128
Salary: Anticipated starting salary; $57,451.39/year - Full Range $57,451.39 - $89,383.01
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: IFT/Teamsters

***A RESUME IS REQUIRED FOR THIS POSTING***

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.

The Illinois Office of the Comptroller is seeking applicants for the position of Accounting Specialist for Electronic Commerce.

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all.

Major Function

Under general supervision of the Public Service Administrator, the Accounting Specialist balances and maintains accounting reports and files for the Direct Deposit System. The incumbent performs all complex tasks associated with direct deposit, including scheduling of computer runs and verifying accuracy of computer outputs, and corresponding with lead banks, agencies, state employees, state retirees and vendor payees on matters relating to direct deposit.

The role of the Accounting Specialist in Electronic Commerce is highly phone-focused, with the majority of your day spent engaging with customers/vendors over the phone.

Job Responsibilities

• Records rejected or returned (Electronic Funds Transfer) EFT items and changes notices
  • Returns item listings to Retirement Systems and State agencies
  • Schedules return for processing
  • Schedules and balances reconciliation runs in order to produce a paper warrant from an EFT return
  • Schedules pre-note tape input for processing
  • Schedules and verifies retiree earning statements

• Balances and maintains direct deposit accounting reports from different warrant systems and balances the corresponding totals to the EFT reports
  • Prepares reports to accompany lead banks warrants
  • Maintains PC (Petty Cash) logs for sent, accepted and rejected direct deposit
  • Maintains Direct Deposit authorization and pre-note files
  • Maintains a databse for all vendor enrolees

• Receives and screens phone requests of interested State vendors for participation in the Commercial EFT program and determines vendor eligibility for the program
  • Sends enrollment forms to qualifying vendors
  • Receives completed enrollment forms and verifies information
  • Enters approved vendor enrollment information into the ET (Electronic Transfer) system creating pre-notes and establishing direct deposit
  • Balances and maintains various SAMS (State Accounting Management System)/ET (Electronic Transfer) reports
  • Instructs I/O support to release electronic payment files to lead banks
  • Verifies correctness of files sent
  • Processes returned items and contacts vendors regarding problems

• Assists State agencies, Retirement Systems, vendor payees, individual state employees and retirees with direct deposit related problems
  • Corresponds with individual and lead banks regarding direct deposit problems, i.e. closed accounts, incorrect account numbers, posting status, etc.
  • Corresponds with lead banks and retirement systems regarding disposal of direct deposit payments made to deceased retirees

• Receives, sorts, and processes the daily mail, files the daily reports, scans all documents that produce a change or addition to the authorization file, assists vendors with navigating the Comptroller's website

• Performs other duties as required or assigned which are reasonably within the scope of the duties defined above

Minimum Requirements

• Requires knowledge, skill, and mental development equivalent to completion of two (2) years of college and year of technical accounting experience OR four (4) years of related clerical bookkeeping experience.

Preferred Qualifications

• Prefers a minimum of two (2) years' experience providing customer service to the general public.

Knowledge, Skills, and Abilities

• Requires working knowledge of alpha-numeric sequencing
• Requires good English language skills and working knowledge of grammar, spelling, and punctuation
• Requires ability to work in a phone-based environment for most of the workday
• Requires working knowledge of basic mathematics
• Requires elementary knowledge of office practices, procedures, and programs
• Requires ability to follow oral and/or written instructions
• Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance
• Requires ability to maintain satisfactory working relationships with other employees and the general public
• Requires working knowledge of Microsoft Word and Excel
• Requires skill to accurately keyboard
• May require possession of an appropriate Illinois driver's license

Benefits

This position is eligible to be a member of the State of Illinois Group Insurance program which includes health, dental, vision, and life insurance coverage options. Additionally, this position will annually accrue 12 paid sick days, a minimum of 12 paid vacation days, 4 paid personal days, and be afforded 14 paid state holidays, prorated based on start date.

Equal Employment and Commitment to Diversity

The Illinois Office of Comptroller provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender, gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training. The Illinois Office of Comptroller is committed to the fair and equal employment of individuals with disabilities under the ADA. It is the Illinois Office of Comptroller's policy to provide reasonable accommodation to qualified individuals with disabilities unless the accommodation would impose an undue hardship on the company. The Illinois Office of Comptroller prohibits any harassment of, or discriminatory treatment of, employees or applicants based on a disability or because an employee has requested reasonable accommodation.

The Illinois Office of Comptroller is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the agency and are valued for their skills, experience, and unique perspectives. This commitment is embodied in agency policy and organizational culture.

Work Hours: Monday - Friday, 37.5 hours/day
Headquarter Location: 325 W Adams St, Springfield, Illinois, 62704
Work County: Sangamon
Agency Contact: Kammy Ferrigno
Email: Kammy.Ferrigno@illinoiscomptroller.gov
Phone #: 217-782-6085
Posting Group: Fiscal, Finance & Procurement

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com