Job Description

This is an entry-level professional accounting position suited to an individual looking to develop their accounting experience within an international organization. The Accounting Specialist will report to the Senior Accountant supporting the Taiwan entity and will work closely with colleagues in Taiwan and Shenzhen, as well as CoolIT’s Head Office Finance team in Canada.

The successful candidate will apply fundamental accounting principles, policies, and procedures to support day-to-day financial operations, month-end reporting, tax compliance, and audit requirements. The role will work within established processes while escalating more complex accounting matters as appropriate.

Key Responsibilities

• Process and manage vendor invoices, vendor prepayments, employee expense reports, and payment applications for the Taiwan and Shenzhen entities.
• Support the vendor creation and verification process, including validating vendor and banking information in accordance with company controls.
• Reconcile vendor statements, investigate discrepancies, and coordinate with internal teams and vendors to resolve outstanding items.
• Maintain accurate accounting records and supporting documentation in accordance with CoolIT policies and local regulatory and audit requirements.
• Assist with month-end and year-end close activities, including account reconciliations, supporting schedules, and other accounting entries as required.
• Assist with VAT, income tax, and other local statutory filing requirements for the Taiwan and Shenzhen entities.
• Support annual financial audits for both entities and tax audit requirements, including preparation and organization of supporting documentation.
• Maintain appropriate physical and electronic document retention practices that meet local jurisdictional requirements, audit standards, and CoolIT policies.
• Assist the Taiwan and Shenzhen teams with purchasing and receiving activities related to inventory and service items, ensuring appropriate accounting documentation and financial controls are maintained.
• Collaborate with Finance, Operations, Purchasing, and other departments to support accurate and efficient financial processes.
• Identify discrepancies or issues and escalate more complex accounting matters to the Senior Accountant or appropriate Finance team member.
• Perform additional accounting and finance responsibilities as the role develops and business needs evolve.

Please advise if you require anything else from myself or Lorrie and what the next steps/timeline is.