Job Description

Job Title Accounting Specialist

Job Location San Antonio TX
Operating Company: Mechanical Reps Inc
Pay Transparency 50-60k

FLSA Status Non-Exempt

Mechanical Reps Inc - A member of the AIR Control Concepts family.

Mechanical Reps Inc. is the premier manufacturers' representative for HVAC products in Central and South Texas. Founded in 1974, our team provides exceptional products and an unprecedented level of service. Mechanical Reps Inc. serves engineers, contractors, and facility managers who demand responsiveness and expertise.

We are proud of our long-lasting relationships with leading product manufacturers, but we understand that our real product is service. Uncompromising dedication to our customers is our greatest strength.

Check out our website: home | Mechanical Reps

The Accounting Specialist plays a crucial role in maintaining the financial health of the organization by ensuring timely collection of outstanding invoices. This position is responsible for managing customer accounts, processing payments, and reconciling discrepancies to minimize financial risk. The specialist will work closely with the sales and customer service teams to resolve billing issues and enhance customer satisfaction. By analyzing accounts receivable data, the specialist will contribute to the development of strategies to improve cash flow and reduce overdue accounts. Ultimately, this role is vital for supporting the company's overall financial objectives and maintaining strong relationships with clients

Responsibilities:

• Manage daily financial transactions, including Accounts Payable and Accounts Receivable.
• Reconcile vendor invoices with corresponding purchase orders for accuracy in items and amounts.
• Generate and send invoices to clients promptly and follow up on payments.
• Execute billing, collection, and reporting activities within set deadlines.
• Monitor and respond to daily correspondence in the accounting department.
• Process credit memos and billing adjustments as needed.
• Address and resolve client billing inquiries in a professional and timely manner.
• Monitor accounts for delayed payments and irregularities; take corrective action as required.
• Assist with month-end and year-end closings, ensuring accurate and complete financial records.
• Collaborate with cross-functional teams to optimize and streamline billing processes.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• 2+ years of hands-on experience in accounts payable, receivable, and billing.
• Strong understanding of accounting principles and financial procedures.
• Proficiency in accounting software (Infor, Netsuite) and Microsoft Excel.
• Excellent organizational, problem-solving, and communication skills.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• High level of accuracy and attention to detail.

Benefits

We offer a competitive and comprehensive benefits package, including:

• Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.  

• Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.  

• Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).  

• Professional Development – Ongoing training opportunities and support for continuing education.

The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Company complies with disability laws and provides reasonable accommodations to qualified individuals.