Job Description

HIRING AN ACCOUNTING SPECIALIST IN HOUSTON

ACCOUNTABILITY

The Accounting Specialist supports the Chief Financial Officer with routine Accounting/Financial Support.

ESSENTIAL FUNCTIONS

Client Invoicing

• Prepare and distribute draft invoices to PM’s for approval; and
• Prepare and distribute final invoices to clients. Revise invoices as needed.
• Post billing and labor adjustments.
• Prepare and distribute credit memos as needed.
• Contact client to ensure correct invoice formatting and procedures.

Project Maintenance and Reporting

• Review project set up for accuracy and approval. Enter project billing terms.
• Ensure proper compliance with client contracts/proposals.
• Request and calculate SOV’s.
• Run weekly profit and loss reports and distribute to Project Managers. Run labor reports as requested.

Full Cycle AP

• Employee Expense Reports.
• Resolve vendor/invoice issues. Vendor and consultant review, issuance.
• Maintain W-9’s and 1099’s.
• Maintain fixed asset and design errors book.
• Maintain fringe benefits spreadsheet.

Monthly End Close

• Balance AR and cash receipts and maintain spreadsheets.
• Maintain and distribute monthly billing reports and spreadsheets.
• Maintain spreadsheet of credits.

Jones/DBR

• Full Cycle AP, W-9’s and 1099's.

Misc.

• Provide daily/weekly cash & expense updates.
• Perform general office and administrative functions and special duties/projects as assigned.
• Maintains flexibility and be able to work overtime as needed.
• Attend in-house trainings and department meetings as needed.
• Perform additional assignments as requested/needed.

EDUCATION AND EXPERIENCE

• High School Diploma/GED 1-3 years of work experience

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.