Job Location:
Posting Details:
Performs a variety of accounting functions and/or transactions such as data entry, verification, reconciliation, analyzing, researching, and record keeping. Resolves questions and problems presented by internal and external customers. Recognizes public and constituent issues and identifies actions to address such issues, including the involvement of other appropriate ADOT groups.
This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling).
The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.
Job Duties:
Sorting, filing and scanning invoices processed by the unit. Monitoring duplication, reviewing account statements, status requests, rush payments and ensuring all prompt pay discounts are taken when available by properly coding. Requesting additional items when needed.
Resolves questions and problems presented by internal and external customers. Recognizes public and constituent issue and identify actions to address such issues, including the involvement of other appropriate ADOT groups and functions.
Reviews, records, and reconciles vendor invoices using state automated accounting systems while monitoring purchase orders for contract compliance and reporting variances to procurement. Manages past-due inquiries to keep accounts current, and collaborates with internal customers to resolve invoice corrections or documentation issues.
Knowledge, Skills & Abilities (KSAs):
Pre-Employment Requirements:
This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
The Arizona Department of Administration offers a comprehensive benefits package to include:
By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
Mandatory participation in the Arizona Retirement System (ASRS) is required.
Contact Us:
For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.
