Job Description

Accounting & Office Operations Specialist – Part Time
Rochester, New York

Insero Talent Solutions is partnering with a growing, locally owned home services company in their search for a Part-Time Accounting & Office Operations Specialist. This role will play a key part in supporting the day-to-day financial operations of the business, while also assisting with administrative and front-office responsibilities during the initial onboarding period.

This is a hybrid position that will begin with a mix of bookkeeping and administrative support, before transitioning into a primarily accounting-focused role. The opportunity is well-suited for someone who enjoys working in a hands-on, small business environment, is highly organized, and takes pride in maintaining accurate financial records while supporting broader team operations.

Responsibilities:

Accounting & Financial Operations

• Record, classify, and reconcile daily financial transactions
• Manage accounts payable and accounts receivable, including invoicing and collections follow-up
• Process vendor payments, customer payments, and expense reports
• Perform monthly bank and credit card reconciliations
• Maintain and organize the general ledger, ensuring accuracy and completeness
• Assist with payroll processing and related reporting
• Prepare monthly financial reports, summaries, and basic analysis for leadership
• Support year-end close and coordination with external accountants/CPA
• Help identify opportunities to improve processes and maintain clean, audit-ready records

Administrative & Office Support (Initial Phase)

• Answer incoming calls and route inquiries in a professional, customer-friendly manner
• Provide general administrative support (filing, document management, email coordination)
• Assist with basic scheduling and internal coordination as needed
• Support day-to-day office operations to ensure smooth workflow
  

Requirements

• Prior experience in bookkeeping, or small business accounting required
• Strong working knowledge of QuickBooks Online
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Solid understanding of AP/AR, reconciliations, and general ledger management
• High level of attention to detail and accuracy
• Ability to prioritize tasks and manage time independently in a part-time environment
• Strong communication skills and a professional, team-oriented approach
• Comfortable wearing multiple hats in a fast-paced, service-based business
• Demonstrated ability to work independently with minimal supervision and adapt in a fast-paced environment