Job Description

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is a well-established premium photography lab with over 20 years of industry experience, recognized for exceptional craftsmanship, outstanding customer service, and long-term client relationships. As the business continues to grow, they are seeking an Accounting & Office Operations Manager to oversee financial operations while improving internal systems, administrative processes, and overall organizational efficiency. This role serves as a trusted operational partner to leadership by ensuring financial accuracy, compliance, and scalable business operations.

The Accounting & Office Operations Manager will be responsible for leading the company's accounting function while managing office operations and administrative processes that support business growth. The Accounting & Office Operations Manager will oversee bookkeeping, financial reporting, payroll coordination, compliance activities, process improvement initiatives, and operational organization while identifying opportunities to automate workflows and improve business efficiency. This role is ideal for someone who enjoys creating structure, solving operational challenges, and proactively building systems that enable the business to scale.

Location

Fully Remote | 9:00 AM - 5:00 PM PST

Key Responsibilities

Accounting & Financial Operations

• Manage day-to-day bookkeeping activities using QuickBooks.

• Maintain accurate financial records, reconciliations, and supporting documentation.

• Process accounts payable and accounts receivable.

• Prepare monthly financial reports and assist with month-end and year-end closing activities.

• Monitor cash flow and ensure financial records remain accurate and up to date.

Payroll & Administrative Support

• Coordinate payroll preparation and reporting through ADP.

• Track employee PTO, payroll adjustments, and supporting documentation.

• Maintain organized employee records and payroll documentation.

• Support leadership with financial reporting and administrative requests.

Compliance & Risk Management

• Assist with multi-state sales tax reporting and compliance.

• Support tax preparation and maintain organized financial documentation.

• Monitor labor law updates and administrative compliance requirements.

• Develop systems that improve compliance and reduce operational risk.

Office Operations

• Improve office procedures and administrative workflows.

• Develop standard operating procedures (SOPs) and internal documentation.

• Coordinate recurring operational tasks and vendor relationships.

• Track important deadlines and proactively manage recurring responsibilities.

• Provide operational support that enables leadership to focus on strategic priorities.

Process Improvement & Automation

• Evaluate existing workflows and identify opportunities for operational improvement.

• Recommend technology solutions and automation initiatives that improve efficiency.

• Streamline accounting and administrative processes.

• Build repeatable systems that improve visibility, accountability, and operational performance.

Qualifications

Experience

• 5+ years of experience in accounting, bookkeeping, or office operations.

• Strong experience using QuickBooks.

• Experience with payroll administration and financial reporting.

• Experience improving business processes and implementing operational efficiencies.

• Experience managing accounts payable, accounts receivable, and bank reconciliations.

Skills

• Proficiency with QuickBooks

• Experience with ADP

• Advanced proficiency with Microsoft Excel and/or Google Sheets

• Strong financial reporting and bookkeeping skills.

• Experience performing bank reconciliations.

• Experience managing AP/AR processes.

• Experience creating SOPs and operational documentation.

• Strong organizational and time management skills.

• Strong attention to detail and problem-solving abilities.

• Ability to identify automation opportunities and improve operational workflows.

• Excellent written and verbal communication skills.

What Success Looks Like

• Financial operations are managed accurately, efficiently, and on schedule.

• Payroll and compliance responsibilities are consistently completed without oversight.

• Leadership spends significantly less time managing administrative and operational tasks.

• Accounting and operational processes become increasingly organized, scalable, and automated.

• Financial reporting is reliable, accurate, and supports business decision-making.

• Operational systems improve accountability, visibility, and overall business efficiency.

Opportunity

This is an exciting opportunity to become a trusted operational partner within a growing, premium organization. As the Accounting & Office Operations Manager, you'll play a critical role in strengthening financial operations, improving internal systems, implementing scalable processes, and helping leadership focus on strategic growth while ensuring the business operates efficiently every day.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets