Job Description

Location: Hybrid (3 days in office) in Atlanta, GA

The Wholesale Fuel Inventory Accounting Manager is responsible for overseeing the accounting, reconciliation, valuation, reporting, and control processes related to wholesale fuel inventory operations. This role ensures accurate financial reporting of fuel inventory, supports operational efficiency, maintains compliance with accounting standards and internal controls, and partners closely with supply, trading, logistics, and operations teams to manage inventory risk and performance.

Duties and Responsibilities

Inventory Accounting & Financial Reporting

• Manage all accounting activities related to wholesale fuel inventory, including:

• Inventory valuation

• Cost accounting

• Inventory movements

• Gain/loss analysis

• Shrink and over/short reconciliation

• Ensure timely and accurate month-end close processes for inventory accounting.

• Prepare and review journal entries, account reconciliations, and inventory reserve calculations.

• Maintain compliance with GAAP and Company accounting policies.

• Support preparation of financial statements and management reporting related to fuel inventory.

Inventory Controls & Reconciliations

• Leads daily, weekly, and monthly reconciliation of:

• Terminal inventories

• Pipeline movements

• Exchange balances

• Bulk plant inventories

• In-transit fuel volumes

• Investigate inventory discrepancies and coordinate corrective actions with operations and supply teams.

• Develop and maintain strong internal controls over inventory accounting processes.

• Support internal and external audits related to inventory and fuel accounting.

Operational Partnership

• Partner with:

• Supply & Trading

• Logistics

• Operations

• Treasury

• Tax

• Commercial teams

• Provide financial analysis and insights related to fuel inventory positions and operational performance.

• Support forecasting and budgeting for inventory-related costs and working capital.

Systems & Process Improvement

• Manage inventory accounting processes within ERP and fuel management systems.

• Identify opportunities to improve automation, reporting accuracy, and operational efficiency.

• Support implementation of new systems, integrations, and process enhancements.

• Develop KPI dashboards and inventory analytics tools.

Leadership & Team Management

• Lead and develop inventory accounting staff.

• Establish performance expectations and support professional development.

• Coordinate workload prioritization and cross-functional collaboration.

Work Experience/ Education:

• Bachelor's degree from four-year College or University with a concentration in finance, accounting or related field of study

• 5+ years’ accounting experience; preferably fuel and/or inventory experience

• Strong understanding and working knowledge of US GAAP

• Advanced experience using MS Office Suite, particularly Excel

• Proficiency with ERP system (Workday) and Commodity Trading Risk Management system (RightAngle), nice to have.

Role Specific Competencies:

• Business Acumen: Knows how businesses work/ Knowledgeable in current and possible future policies, practices, trends, technology, and information affecting his/her business and organization/ Knows the competition/ Is aware of how strategies and tactics work in the marketplace

• Time Management: Uses his/her time effectively and efficiently/ Values time/ Concentrates his/her efforts on the more important priorities/ Gets more done in less time than others/ Can attend to a broader range of activities

• Planning: Accurately scopes out length and difficulty of tasks and projects/ Sets objectives and goals/ Breaks down work into the process steps/ Develops schedules and task/people assignments/ Anticipates and adjusts for problems and roadblocks/ Measures performance against goals/ Evaluates results

• Written Communications: Ability to write clearly and succinctly in a variety of communication settings and styles/ Can get messages across that have the desired effect

• Dealing with Ambiguity: Can effectively cope with change/ Can shift gears comfortably/ Can decide and act without having the total picture/ Isn’t upset when things are up in the air/ Doesn’t have to finish things before moving on/ Can comfortably handle risk and uncertainty

Fueled by Growth, Driven by You

At RaceTrac, our people make the difference. Whether you’re working in a store, at our corporate office, or on the road, you’ll be part of a team that brings energy, innovation, and a passion for serving others every day. We support each other, celebrate wins big and small, and create opportunities for growth at every level. With four operating divisions RaceTrac, RaceWay, Energy Dispatch, and Gulf - there’s always a new challenge to take on and a new path to pursue. Join us and discover how far your career can go.

To see what #LifeatRaceTrac is like, visit our LinkedIn, Facebook, and Instagram pages.

All qualified applicants will receive consideration for employment with RaceTrac without regard to their race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

Responsibilities:

• Manages the day-to-day accounting tasks and responsibilities of the retail accounting team
• Reviews all margins and shrink data before approving the financial book schedules that are assigned to the Inventory Accounting department at month end
• Ensures RaceTrac accounting policies and practices are in accordance with current Generally Accepted Accounting Principles (GAAP). Monitors changes and assesses the impact to RaceTrac.
• Promotes communication and strong relationships between Inventory Accounting and other internal departments, such as: Category Management, Supply Chain, Marketing, Cash Management, Payment Systems, and Operations
• Helps to professionally develop Inventory Accounting team members
• Creates efficiencies for all tasks and processes used by the Inventory Accounting team
• Carries out ad hoc reports/assignments as needed
• Partners with Senior Manager in the development and maintenance of department wide plans, goals, and deadlines
• Develops and maintains strong working relationships with internal departments and outside vendors
• Supports special projects and workflow process improvements as needed.
• Promotes a compliant and professional team in alignment with RaceTrac’s core values and leadership qualities.

Qualifications:

• Bachelor's degree from four-year College or University with a concentration in finance, business, accounting or related field of study
• 3-5 years accounting experience
• 1-2 years supervisory experience
• Strong understanding and working knowledge of US GAAP
• Advanced experience using MS Office Suite, particularly Excel
• CPA is a plus

All qualified applicants will receive consideration for employment with RaceTrac without regard to their race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.