Job Description

Posting number: 2609AMA5(15)

Department: Dept. of Financial Institutions

Division: Division of Administration

Job classification: MANAGEMENT ANALYST 5

Posting type: Open & Promotional

Categories: Administration, Accounting and Finance

Summary

About Our Agency:

The Washington State Department of Financial Institutions' (DFI) mission is to regulate financial services to protect and educate the public and promote economic vitality. Collectively and independently, the Department's nearly 250 employees within its 5 divisions - Administration, Banks, Consumer Services, Credit Unions, and Securities - work together to create a stronger economic future and secure financial environment for Washington's consumers and businesses alike. To learn more about the Department of Financial Institutions please visit our website at www.dfi.wa.gov.

About The Division:

The mission in the Division of Administration is to plan, facilitate and coordinate the provision of quality support services to all employees and Divisions of the agency in an ethical and professional manner.

About This Position:

The Accounting Manager serves as a strategic expert, researching, analyzing and making recommendations regarding complex issues and accounting related projects. This position coordinates the day-to-day operations of the agency’s cash receipting process and provides financial guidance, coordination and technical support to fiscal and program staff on all phases of accounting. This position supports the Department’s mission by managing resources and leveraging technology to maximize performance and customer service.

Examples of duties

Some of What You Will Do:

• Act as the fiscal representative in complex, agency and statewide projects involving organizational change, process improvement, and policy development. Work with multi-disciplinary project development teams to implement systems and determine policy, procedure, and staffing requirements.
• Develop, interpret, implement and administer agency fiscal policies, procedures, and processes to ensure that agency business decisions are sound.
• Participate with agency management on complex issues involving statewide financial policies and regulations.
• Ensure compliance with statewide and DFI fiscal policies, procedures, and best practices.
• Ensure compliance with generally accepted governmental accounting and auditing standards.
• Identify, develop, and maintain an effective system of internal controls.
• Analyze, investigate, and resolve accounting transaction discrepancies and policy issues as they arise.
• Manage the day-to-day operations of the fiscal office to include: orchestrating vendor invoice processing and reviewing for compliance with OFM and DES regulations, as well as DFI policies; monitoring coding and documentation for compliance with the agency chart of accounts and OFM regulations; and ensure the timely processing of vendor payments and related transactions.
• Manage the review and processing of travel expense vouchers in the Travel Expense Management System (TEMS).
• Lead the inspection of travel vouchers and make independent judgments regarding compliance with OFM regulations and DFI policies.
• Review source coding for consistency with the agency chart of accounts and OFM regulations.
• Ensure complete and accurate records of agency fixed assets.
• Prepare journal vouchers to make internal transfers, adjustments, and corrections. Oversee the preparation of reports filed with various government agencies on DFI’s behalf, including quarterly reports to IRS, L&I, DOR, and federal 1099 and 1098 Tax forms.
• Supervise fiscal staff and assess employee performance.

Qualifications

Required Qualifications:

Supervisory experience. Advanced knowledge of requirements of OFM’s State Administrative and Accounting Manual (SAAM). Experience with Washington State financial systems.

Preferred/Desired Qualifications:

Positions typically require a Bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting and four to five years of relevant professional experience. Professional experience may substitute for education but not usually for the credit hours.

Supplemental information

Official Workstation:

DFI has a hybrid work schedule with up to three days of telework and your specific telework arrangement will be determined by your supervisor. Your official work station will be the Tumwater headquarters office.

Application Process:

Applications for this recruitment will be accepted electronically. Submitting your application materials electronically will act as confirmation that the information submitted is complete and accurate to the best of your knowledge. Failure to provide all required application materials may result in disqualification.

Interested applicants should select the "Apply" button and attach the following materials to their application:

• Cover Letter
• Resume
• Three professional references* (provide contact name, phone number, email address, company name, and job title)

*A professional reference is someone who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have sufficient professional references, please include non-professional references, such as educators or other professional associates.

Note: Application review may begin immediately. DFI reserves the right and may exercise the option to close this recruitment and make a hiring decision at any time. It may be to the applicant's advantage to submit application materials as soon as possible.

The DFI values diverse perspectives and life experiences. We employ and serve diverse people of all backgrounds including people of color, women, LGBTQ+, people with disabilities, and Uniformed Services members and their spouses. This culture of respect promotes a professional and inclusive environment where maximizing potential through opportunity is achievable by everyone.

Background Investigation:

Prior to a new hire, a background check including credit history and criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Contact Information:

Tom Grant

360-725-7817

tom.grant@dfi.wa.gov