Job Description

DIOCESE OF ALLENTOWN

Bethlehem Catholic High School, Bethlehem

Job Title: Accounting Manager

FLSA: Non-Exempt

Job Status: Full-Time

Reporting Functions Director of Finance; no reports

Job Function: Responsibilities include, but are not limited to, processing the bi-weekly payroll for the staff, processing payment for all requisitions and purchase orders, maintaining and executing all Title Fund allocations, and assisting in the development of the annual school budget.

Duties and Responsibilities:

• Process bi-weekly payroll for school staff. Process salary projection sheets and maintain payroll records that include calculation of salary, salary deductions, local taxes, and other payroll-related matters.

• Prepare and forward monthly pension reports to the Diocesan Pension Office; assist in the enrollment of employees into the Diocesan pension plan each January.

• Process payment for all requisitions and purchase orders in a timely manner; ensure that all invoices are accurate and billed appropriately. Maintain journal entries for all purchases made; act as a contact with the local bank to resolve any issues.

• Prepare all accounts receivable and bank deposits and, with the Director of Finance's approval, bank transfers as needed. Handle cash and checks for all school-related collections and programs.

• Consult with the Principal, Director of Finance, and School Board Finance Committee and assist in the development of the school budget. Assist in the preparation of monthly reports to the School Board.

• Assist the Director of Finance in the preparation of year-end financial reports and prepare monthly and year-end journal entries.

• Meet with all new employees to review new hire paperwork. Assist new employees with payroll-related paperwork (W4, I9, direct deposit, database information, etc.).

• Assist with Employee/Volunteer Background Checks and Required Clearances.

• Prepare Annual Teacher Contracts, Seasonal Coaching Agreements, and New Hire Employment Agreements.

• Complete required separation paperwork when an employee is terminated and forward it to appropriate offices; complete employment verification requests for former employees; complete and process any unemployment questionnaires for former employees.

• Complete annual text book and supply orders with Act 195 funds in accordance with the PA Department of Education guidelines.

• Any other duties as assigned by the Director of Finance.

Additional Conditions of Employment

Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals, including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.

Educational Requirements:

• Bachelor's Degree or equivalent business experience.

• At least 5-7 years of experience as a School Bookkeeper/Accounting Manager.

Other Requirements:

• Proficiency in Microsoft Office required, and Sage accounting software preferred.

• Must possess excellent organizational and communication skills.

• Must exhibit a high degree of integrity, loyalty, and dependability, and have a strong work ethic. The position continually requires demonstrated poise, tact, and diplomacy.

• Must possess a high level of interpersonal skills to handle sensitive confidential situations.

• Must be able to work independently and proficiently.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.

Physical Demands: The employee is regularly required to stand, walk, sit, talk, and hear both in person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

Working Conditions: Normal office environment. This is a full-time position, 40 hours per week, Monday to Friday. Normal office hours are 7:30 am to 4:00 pm.

Interested applicants must submit a cover letter and resume through iSolved Hire or to the following:

Frank Unger, Director of Finance

Email funger@becahi.org

EOE M/F/D/V