Job Description

Position Purpose

This job is responsible for the oversight of the daily AP operations including invoice processing, payments, coordination of issues with technical support staff and maintenance of all Accounts Payable processes; providing support to the AP Processors and AP Clerks; actively participate in all system upgrades; actively participate in supporting both internal and external audit processes; completing management related tasks for all AP staff members, maintaining proper cross-training; In addition, the Manager is responsible for maintaining consistency in reporting and application of accounting procedures, as well as supervising the month-end and year-end close.

Essential Functions

1. Perform management responsibilities to include but are not limited to: involved in hiring and termination decisions, coaching and development, rewards and recognition, performance management and staff productivity. Plan, organize, staff, direct and control the day-to-day operations of the department; develop and implement policies and programs as necessary.
2. Communicate effectively with the AP team, management, business partners such as operations, audit and other Division functions, as well as all customers both internally and externally. This role represents the department relative to monthly financial close, resolution of escalated AP issues, communication with 3rd party suppliers and communication of the AP processes and requirements in meetings with outside departments. Partner with Procurement/Purchasing on process improvements as well as trouble shooting vendor related issues.
3. Lead the AP monthly close process which could include review of monthly account reconciliations, fluctuation analysis, performing close steps within the AP system and other tasks as necessary. Coordinate all activities with internal and external auditors, including year-end close. Respond to all audit requests both internal and external.
4. Coordinate the timely and accurate payment of invoices, check requests, expense reports, recurring payments, etc. in a complex multi-plant environment in accordance with all internal and external guidelines. Maintain and review AP aging report, and other reporting as necessary.
5. Manage all system issues associated with invoice processing or payment creation. Propose and implement process improvement initiatives with a focus on increased efficiency and accuracy. Assist in all efforts to drive down cost, improve efficiency, maximize A/P turn days, minimize working capital, and utilize appropriate technology
6. Maintain desktop procedures relative to the Accounts payable function and ensure all staff are held accountable for knowledge of proper procedures. Work with management and internal business partners on development and maintenance of AP related policies, and make sure those policies are being adhered to.
7. Journalize and report all I/C purchase material transactions.
8. Follow record retention requirements while maintaining record storage area onsite and in conjunction with offsite image technology services.
9. Other duties as assigned or requested.

Education and Training

• B.A. in Accounting preferred

Minimum Qualifications

• Seven years experience in accounting required, preferably in Accounts Payable processing or related area; at least three to five years in management or leadership role
• Experience in KBM, QAD, or similar ERP AP systems
• Knowledge of Windows environment, particularly spreadsheet and word processing software

Physical Demands

• Frequent sitting, work at computer for extended periods of time.

Environmental Conditions

• Office setting
• Minimal exposure to R&D lab and manufacturing setting.

Behavioral Traits

• Good problem-solving skills
• Good leadership and team-building skills
• Customer service oriented with good collaboration skills
• Excellent math skills
• Must have proven ability to pay close attention to details and accuracy of work

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.

Benefits

We offer a full complement of benefits that include medical, dental, and vision insurance; life, travel, and disability insurance; a flexible spending account; 401K plans; a pension plan; paid holidays and vacation. We also offer financial assistance programs if you decide to adopt a child or want to pursue further education.

We have a comprehensive wellness program and an Employee Assistance Program, that supports individuals in the proactive management of their overall health and wellness.