Job Description

Accounting Manager – GAAP, Multi-Entity Accounting, Month-End Close & Payroll | Remote

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a hands-on Accounting Manager to own financial reporting, month-end close, payroll, and core accounting operations across complex, multi-entity client accounts.

This is not a basic bookkeeping or supervisory-only role. You’ll be directly responsible for maintaining accurate GAAP-compliant financials, clean books, reliable reporting, and scalable accounting processes

You’ll work across multiple entities while managing close cycles, payroll, AP/AR, reconciliations, sales tax, reporting, and compliance.

If you’re highly detail-oriented, execution-focused, and take full ownership of financial accuracy, this role is a strong fit.

What You’ll Own

Month-End Close & Financial Reporting

• Execute month-end and year-end close accurately and on schedule
• Prepare and review:
• Balance Sheets
• Income Statements / P&Ls
• Supporting schedules
• Account reconciliations
• Maintain clean, organized, and audit-ready workpapers
• Ensure financial reporting complies with U.S. GAAP
• Investigate and resolve discrepancies before close
• Maintain reporting consistency across multiple entities

Multi-Entity Accounting & General Ledger

• Maintain accurate general ledgers across multiple entities, locations, or business segments
• Manage intercompany accounting and reconciliations where applicable
• Review account classifications and journal entries
• Ensure transactions are recorded accurately under accrual accounting principles
• Maintain clean books and resolve accounting issues proactively

Payroll & Employee Setup

• Process payroll using Gusto or similar payroll platforms
• Set up and maintain employee information within payroll systems
• Ensure payroll is processed accurately and on time
• Maintain payroll documentation and records
• Support compliance with applicable U.S. payroll requirements
• Investigate and resolve payroll discrepancies

Accounts Payable & Accounts Receivable

Oversee day-to-day accounting operations, including:

• Accounts Payable (AP)
• Accounts Receivable (AR)
• Vendor payments
• Customer receivables
• Account reconciliations
• General ledger activity

Ensure accounting records remain accurate, current, and properly documented.

Sales Tax & Compliance

• Calculate and file U.S. state sales tax
• Track filing deadlines across applicable jurisdictions
• Maintain supporting documentation for tax filings
• Ensure filings are completed accurately and on time
• Support broader federal and state accounting compliance requirements

Reporting, Budgeting & Forecasting

• Build customized financial and management reports
• Support budgeting and forecasting processes
• Analyze financial results and identify discrepancies or trends
• Provide leadership with clear, actionable financial insights
• Help improve visibility into financial performance across entities

Process Improvement & Documentation

• Review existing accounting workflows and controls
• Identify inefficiencies, risks, and opportunities for improvement
• Create and maintain accounting SOPs
• Standardize processes across clients and entities
• Build scalable, repeatable accounting workflows
• Improve reporting accuracy and operational efficiency

Client & Leadership Coordination

• Communicate clearly with leadership regarding financial priorities, deadlines, and issues
• Support client-facing accounting discussions when required
• Align with stakeholders on reporting expectations and timelines
• Explain financial information clearly to both financial and non-financial stakeholders
• Escalate accounting or compliance risks proactively

What Makes You a Strong Fit

You:

• Take ownership of financial accuracy from start to finish
• Have a low tolerance for errors
• Understand the difference between simply maintaining books and producing reliable financials
• Are comfortable managing complex, multi-entity accounting structures
• Work effectively under recurring close and reporting deadlines
• Identify discrepancies before they become larger problems
• Can balance accuracy, speed, and compliance
• Communicate financial information clearly
• Build organized processes rather than relying on manual workarounds

Required Experience & Skills

Non-Negotiables

• 5+ years of accounting or finance experience
• Strong hands-on experience with accrual accounting and U.S. GAAP
• Experience managing:
• Multi-entity businesses
• Multi-location businesses
• Multi-segment accounting environments
• Strong proficiency with:
• QuickBooks Online
• QuickBooks Desktop and/or Enterprise
• Advanced Microsoft Excel skills, including:
• XLOOKUP
• INDEX/MATCH
• Pivot Tables
• Data Tables
• Payroll processing experience using Gusto or similar systems
• Experience calculating and filing U.S. state sales tax
• Strong account reconciliation and general ledger skills
• Excellent written and verbal English communication
• Strong attention to detail and organizational ability
• Ability to work independently during U.S. business hours

Nice to Have

• NetSuite experience
• ADP or Paylocity experience
• Bill.com experience
• Ramp experience
• Google Sheets proficiency
• Familiarity with Clockify or similar time-tracking platforms
• Background working for an outsourced accounting firm
• Experience supporting multiple client accounts simultaneously
• Experience improving accounting SOPs and internal controls

Tools & Systems

• QuickBooks Online / Desktop / Enterprise
• Gusto
• ADP / Paylocity
• Microsoft Excel / Google Sheets
• Bill.com
• Ramp
• NetSuite
• Clockify or similar time-tracking tools

What a Typical Day Looks Like

You might:

• Review month-end close progress across multiple entities
• Reconcile balance sheet and general ledger accounts
• Prepare or review financial statements
• Investigate accounting discrepancies
• Process or review payroll
• Monitor AP and AR activity
• Complete sales tax and compliance requirements
• Build financial reports for leadership
• Review budgeting or forecasting data
• Improve accounting workflows and documentation
• Communicate financial updates to clients or internal leadership

In short: You ensure the company’s financials are accurate, compliant, organized, and reliable across every entity you support.

What Success Looks Like

• Month-end close is completed accurately and on schedule
• Financial statements are reliable and GAAP-compliant
• Multi-entity books remain clean and organized
• Reconciliations are current and properly documented
• Payroll is processed accurately and on time
• Tax and compliance deadlines are consistently met
• Accounting records remain audit-ready
• Leadership can confidently rely on financial reporting

Key Metrics for Success

• On-time month-end and year-end close
• Zero material financial reporting errors
• Accuracy of account reconciliations
• Clean and audit-ready workpapers
• Payroll accuracy and timeliness
• Compliance with sales tax and reporting deadlines
• Accuracy and consistency across multi-entity books
• Quality and reliability of financial reporting

Why This Role Stands Out

• High ownership over core accounting operations
• Exposure to complex, multi-entity financial environments
• Direct involvement in month-end close and financial reporting
• Opportunity to improve and standardize accounting systems
• Direct communication with leadership and clients
• Fully remote work environment
• Clear growth opportunities into:
• Senior Accounting Manager
• Controller
• Finance Manager
• Director of Accounting

Interview Process

1. Initial Screening Call
2. Spark Hire Intro Video
3. Recruiter Interview
4. Final Interview
5. Practical Assessment – Accounting Scenario
6. Offer & Onboarding

Apply Now

If you:

• Have strong U.S. GAAP and accrual accounting experience
• Can independently manage month-end close
• Have worked across complex multi-entity environments
• Take pride in clean books and accurate financial reporting
• Are comfortable owning payroll, compliance, and accounting operations
• Thrive in structured, high-accountability environments

This is a strong opportunity to take ownership of high-impact accounting operations and financial reporting while working across complex client environments.

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