Job Description

Key Responsibilities

• Manage day-to-day bookkeeping across multiple entities, ensuring accurate and timely recording of all transactions in Xero, including multicurrency entries and intercompany reconciliations.
• Prepare and file quarterly VAT returns and coordinate annual statutory filings with external accountants, ensuring compliance with UK tax and reporting requirements.
• Coordinate with Supply Chain on purchase orders and vendor invoicing, maintaining an accurate payables ledger and scheduling payments in line with cash flow priorities.
• Support financial planning and forecasting, including cash flow projections, budget variance analysis, and scenario modelling to inform leadership decisions.
• Produce consolidated financial statements using Xero’s multi-entity tools or integration with consolidation platforms (e.g., Syft, Joiin), ensuring accurate elimination of intercompany balances.
• Manage multicurrency accounting processes, including foreign exchange revaluations, currency gain/loss tracking, and alignment of bank feeds across GBP and USD accounts.
• Oversee US sales tax compliance, including tracking nexus obligations by state, preparing and filing state-level sales tax returns, and maintaining accurate tax rate configurations.
• Coordinate inventory cycle counts with third-party warehouses and 3PL locations, reconciling physical counts against book values and investigating variances.

Requirements

• 7+ years of hands-on experience in accounting or finance roles, with direct responsibility for multi-entity and multi-jurisdiction bookkeeping — this is a doer role, not a delegation role.
• Strong working knowledge of Xero, including bank rules, repeating invoices, fixed asset register, and reporting.
• Experience with Joiin (or similar consolidation tools) for group-level reporting across multiple Xero organisations.
• Familiarity with UK VAT schemes, Companies House filing deadlines, and working alongside external auditors or tax advisors.
• Experience with US state-level sales tax reporting, including economic nexus thresholds and multi-state filing requirements.
• Experience coordinating inventory reconciliations with 3PL providers and third-party warehouses.
• Comfortable working in a fast-paced, multi-entity environment spanning the UK and US.