Job Description

Accounting Manager – Healthcare Controller-Level Finance (Portland, ME)

Full-Time | $110,000 – $150,000

About Us

The Cedars is an award-winning nonprofit senior living and healthcare organization in Portland, Maine, serving the community for over 96 years. We are mission-driven and grounded in compassion, integrity, and accountability, committed to delivering high-quality care and support to those we serve.

The Accounting Manager is responsible for overseeing all accounting operations, financial reporting, banking coordination, payroll, accounts payable, billing, budgeting, and financial regulatory filings.

This role functions as the senior accounting leader with Controller-level responsibility, ensuring compliance with GAAP (Generally Accepted Accounting Principles), maintaining accurate financial records, and overseeing the full accounting cycle, including month-end close and financial reporting.

The role reports directly to the CEO and presents financial results to the Board of Directors and Finance Committee.

This position is based in Portland, Maine

Essential Duties & Responsibilities

• Coordinate accounting operations and financial reporting with the CEO
• Supervise Accounts Payable, Payroll, Accounts Receivable, and Billing functions
• Lead operating and capital budgeting and present to CEO and Finance Committee
• Prepare monthly, quarterly, and annual financial reports for auditors, regulators, banks, and Board of Directors
• Reconcile all bank and balance sheet accounts monthly; ensure general ledger accuracy
• Maintain fixed asset and depreciation schedules in accordance with GAAP
• Prepare monthly financial statements (income statement, balance sheet, cash flow) by the 10th of each month
• Prepare and post general ledger journal entries
• Support variance analysis and financial reporting
• Ensure compliance with Medicare, Medicaid (MaineCare), Form 990, cost reports, and other regulatory filings
• Maintain accounting policies, procedures, and internal controls
• Prepare reporting packages for leadership and department heads
• Attend Board and Finance Committee meetings as requested
• Recruit, hire, supervise, and evaluate accounting staff
• Serve as primary liaison to CEO and Board for financial reporting
• Lead annual financial audit as primary contact for external auditors
• Coordinate risk management and insurance reporting
• Report monthly financial position, cash flow, investments, and budget variances
• Monitor accounts receivable, including delinquency and bad debt allowance compliance
• Prepare bond documentation and monitor debt covenant compliance

Other Duties

• Safeguard financial assets of the organization
• Maintain resident financial records and business files
• Process move-out, death, and deposit refund calculations
• Coordinate short- and long-term investments per cash policy
• Support resident financial qualification processes
• Participate in training and development activities
• Perform additional duties as assigned by the CEO

Supervisory Responsibility

Direct supervision of:

• Payroll
• Accounts Payable
• Billing / Accounts Receivable

Qualifications

• Bachelor’s degree in Accounting required
• 5+ years of progressive accounting experience in healthcare, long-term care, or nonprofit accounting
• Experience at Senior Accountant, Accounting Manager, or Assistant Controller level required
• Strong knowledge of GAAP, financial reporting, and internal controls
• Experience with month-end close, audit coordination, and financial statement preparation
• Supervisory experience required (AP, payroll, AR)
• Strong analytical, organizational, and communication skills
• Ability to present financial information to executives and Board-level stakeholders
• Experience with ERP systems (Oracle EBS, Oracle HCM, PointClickCare, Adaptive Planning, AP Express) preferred
• Strong proficiency in Excel and financial reporting tools
• Ability to interpret Medicare and Medicaid (MaineCare) regulations

What We Offer

• Health, dental, and life insurance
• 401(k) with employer match
• Paid time off and holidays
• Disability insurance
• Employee assistance program

Why Join Us

This is a highly visible leadership role with direct exposure to executive leadership and Board-level financial reporting in a regulated healthcare environment. The position offers the opportunity to lead full-cycle accounting operations, strengthen internal controls, and ensure financial integrity while supporting high-quality resident care in a respected nonprofit healthcare organization in Portland, Maine.