Job Description

Job DetailsLevel: ManagementJob Location: Administration - Tucson, AZ 85713Position Type: 40 hours/week - year roundEducation Level: 4 Year DegreeSalary Range: $60,548.80 - $60,548.80 Salary/yearTravel Percentage: NegligibleJob Shift: Day (M-F) Approx 8am - 5pmJob Category: AccountingLevel: Management
Position Type: 40 hours/week - year round
Salary Range: $60,548.80 Salary/year
Travel %: In-Town and Out of Town
Job Shift: Day (M-F) 8am - 5pm, eligible for a hybrid work schedule, may work some evenings and weekends.
Job Categories: Accounting
Location: Margaret H Molloy Administration Building, 602 E 22nd St, Tucson, AZ 85713
Classification: Salary, Exempt
Supervisor: Senior Accountant
Supervises: Full-Charge Bookkeeper, A/P Bookkeeper, and Bookkeeper
Job Summary:
Under the general supervision of the Senior Accountant, is responsible for the overall management of the fiscal requirements of the Early Head Start-Child Care Partnership (EHS-CCP) grant and the supervision of all books of original entry for the agency's financial reporting. This position also is responsible for the cash accounting function of the agency.
Benefits:
Paid Leave - 26 paid holidays, 5 days paid vacation after one year and up to 20 days each year thereafter, and 8 days paid Personal leave first year, 9 days each year thereafter, up to 5 days paid sick leave annually.
Insurance benefits - Dental, Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, PPO medical (3 plans), Vision, and Supplemental Life coverage for self, spouse, and child ($25,000 basic life and Accidental death and disability provided by employer)
Retirement Plan - Agency contribution after years of services and hours eligibility criteria are met. Employee 401k deferral once eligibility is met.
Minimum Qualifications:
Possess a bachelor’s degree from a recognized educational institute in the field of Business, Finance Accounting, or agreed equivalent that supports high quality implementation of our program as determined by the agency.
Ten (10) years of experience in financial statement preparation and day-to-day operational knowledge of segmented general ledger software programs.
Master-level proficiency using Microsoft Excel.
Read, write, speak, and understand English.
Must pass Child-Parent skills test for accounting Submit a current AZ Department of Public Safety Level One Fingerprint Clearance Card prior to start date.
Other Requirements (post hire):
Must be able to travel to and from various sites as needed.
Must be able to travel outside assigned areas in company-owned vehicle. Travel could begin before daylight hours and continue after sundown in some situations.
Provide proof of immunizations: MMR (Measles, Mumps, Rubella), Tdap (adult Tetanus, Diphtheria, Pertussis), and a Tuberculosis Self-Assessment.
Able to pass a company paid physical exam prior to starting work.
Able to pass a criminal background check.
Must be able to prove the right to work in the USA by providing appropriate documents to complete the Federal I-9 form
Competencies:
Fiscal Accountability
Analysis/Reasoning
Problem Solving
Decision-Making/Judgment
Oral and Written Communication
Building Relationships
Teamwork
Coaching/Mentoring
Technology
Self-Management
Adaptability and Flexibility
Desired Qualifications:
Possess a master’s degree from a recognized educational institute in the field of accounting or agreed equivalent that supports high quality implementation of our program as determined by the agency
Experience using SAGE100 accounting software.
Three (3) years’ experience in a mission driven not-for-profit environment or work experience in a Head Start program.
Capital Campaigns and Cash Handling experience, with knowledge of special recording and reporting needs for capital campaigns.
Knowledge of COSO Internal Control Framework.
Work Environment:
Administrative office setting
Physical Requirements:
Frequently
Sitting for long periods
Viewing computer monitor and typing on keyboard for more than 30 minutes at a time
Clerical duties (writing, filing, copying, etc.)
Occasionally
Standing for long periods (more than 30 minutes)
Workday begins prior to 8:00am and/or ends after 7:00pm
Duties and Responsibilities
Job Specific Duties and Responsibilities:
Accounting Management:
Design and implement workflows for each of the bookkeeping functions to ensure (at the point of entry) data integrity, accuracy, and adherence to Generally Accepted Accounting Principles (GAAP).
Chronicle and assign general ledger account coding to all special orders.
Initiate and process ACH payments for the agency following established internal control procedures.
Manage and implement the agency's cash controls and cash-related activities including bank deposits and distribution of cash to employees when necessary.
Serve as the checkbook custodian for the agency's non-operating bank accounts including responsibility for disbursements disbursement including fiscal monitoring for allowability, allocability, and reasonableness.
Coordinate the monthly billings to DES for the agency's subsidy participation and is the point-of-­contact with DES and our centers.
Generate Accounts Receivable billings as needed and tracks all non-Head Start grants.
Serve as primary contact for EHS-CCP Family Child Care Providers relative to monthly payments, release of ACH payments, contract administration, and direct communications for financial components of provider contract.
Monitor workflows for needed changes and advise Senior Accountant on potential weakness to strengthen internal controls.
Review recording events for each bookkeeping function for accuracy and completeness prior to the end of the period and identify adjusting journal entries needed to ensure accuracy of financial reporting.
Review the EHS-CCP monthly payment workup (for accuracy) to the Family Child Care providers.
Prepare support schedules for the annual budgetary process.
Monitor Sage100 reports reflecting the daily work of the bookkeepers to ensure accuracy within all the general ledger accounts.
Supervision:
Supervise assigned accounting staff by providing direction, input, and feedback using tools and resources provided in the agency’s performance planning, supervision and evaluation system.
Provide a minimum of one supported supervision meeting per month for assigned accounting staff. Use reflective practice supervision and coaching strategies with consistency and equity to create a learning environment that supports development while maintaining accountability for performance.
Support and monitor assigned accounting staff in professional achievement or personal growth through the professional development system including attainment of required education or certifications.
Identify self-growth, development goals, and strategies for achievement with support and input from supervisor.
Commit and participate in consistent and planned meetings with supervisors to further professional growth by seeking feedback, reflecting on and assessing own practice, and taking advantage of opportunities to improve skills and knowledge.
Leadership, Management, and Teamwork:
Participate in the fiscal services management team and contribute to the decision-making process for strategic initiatives, professional development, budget, governance, and agency self-assessment. Implement and monitor key management decisions in the areas of fiscal services.
Maintain fiscal expertise including best practices through subscription and/or membership in accounting and/or financial organizations and establishment of good working relationships with internal and external stakeholders.
Develop and maintain understanding of the Office of Head Start Performance Standards and the implications and interactions with fiscal systems and practices. Communicate ideas, trends, and issues with supervisor.
Prepare and present to supervisor the monthly financial performance including budget variance causal analysis relative to the EHS­CCP grant program.
Lead the fiscal activities related to the agency's start-up and closed-own of the program year including interaction and communication with site supervisors. Serve as point-of-contact for the fiscal related activities for Pre-Service events.
Serve as the contact person in the absence of the Senior Accountant.
Responsibilities for all Child-Parent Centers, Inc.:
Understand and model the agency's vision, mission, and philosophy within the agency and the community.
Demonstrate approachability, ownership, accountability, and life-long learning.
Use the agency's communication and problem-solving approach.
Seek perspective of others.
Identify emerging issues and contribute new knowledge.
Work to de-escalate when emotions and stakes are high.
Maintain professional behavior and relationships with internal and external stakeholders.
Use agency systems and technologies to accomplish work.
Maintain a high level of attendance to support ongoing service delivery.
Recognizes children's safety as the first responsibility of all staff and acts swiftly to ensure no child is unsupervised.
Implement agency policies and procedures for safeguarding confidential or sensitive information about employees and/or program participants. Restrict access to paper or electronic documents for those with a need to know.
Performs other duties as assigned
Please Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. This job opening is intended to provide information about the position for employee recruitment purposes only and is not intended to be the basis of any employee contract.
Child-Parent Centers, Inc. is an Equal Opportunity Employer.
Public and In-house Recruitment