Job Description
Job Location: QUAPAW, OK 74363
Position Type: Full-TimeEducation
Level: 4 Year Degree
Travel Percentage: Up to 25%
Job Shift: Day
Job Category: AccountingJob Identification:
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- - - Position Title:
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- - - Accounting Manager
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- - - Status:
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- - - Exempt
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- - - Location:
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- - - Quapaw Nation
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- - - Program:
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- - - General
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- - - Department:
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- - - Accounting
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- - - Reports to:
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- - - Accounting Director
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- - - Work Schedule:
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- - - Full Time
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- - - Safety Sensitive:
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- - - Yes*
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- - - Driver’s License Required:
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- - - Yes
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Position Summary:
The Accounting Manager is responsible for managing the fiscal functions of the Quapaw Nation to ensure financial and accounting policies, functions, resources and programs are maintained in accordance with established laws, regulations, policies, procedures and Generally Accepted Accounting Principles and Governmental Accounting Standards. This position will support Accounting and Finance by providing a strong sense of urgency with the ability to multi-task, take initiative, and follow-through.
essential Job Functions:
- Record and process accounting transactions related to enterprise units and grants awarded to the Nation, including but not limited to payroll allocations and related expenses.
- Maintain and manage the computerized financial accounting system using MIP Fund Accounting, ensuring accuracy and integrity of financial data.
- Review, verify, and validate the accuracy of calculations and business transactions recorded by accounting staff.
- Identify discrepancies, notify appropriate management personnel, and prepare clear written explanations and supporting documentation.
- Communicate all accounting concerns, issues, and discrepancies to the Accounting Director in a timely manner.
- Prepare and assist in the development of grant and departmental budgets; track and analyze actual performance against approved budgets; and assist with budget modifications as necessary.
- Maintain organized and complete financial and program related records in accordance with record retention requirements.
- Compile financial reports, trial balances, schedules, and supporting documentation for annual financial and regulatory audits.
- Assist with inventory control procedures and the tracking and recording of fixed assets.
- Prepare, review, and analyze month end general ledger reconciliations and supporting documentation.
- Produce financial statement analyses, including trend reports and budget variance explanations.
- Prepare financial statements, management reports, special analyses, and informational reports; provide recommendations for operational improvements to department leadership.
- Ensure all accounting processes, financial reports, and documentation comply with Generally Accepted Accounting Principles (GAAP).
- Assist the Accounting Director with the preparation, compilation, and presentation of organizational budgets.
- Assist in financial, regulatory, and grant related audits.
- Ensure compliance with Tribal, Federal, and State reporting and regulatory requirements.
- Assist the Accounting Director with the preparation and entry of all general ledger journal entries required for month end closing, including payroll, depreciation, accruals, liabilities, and general expenses.
- Provide timely and accurate financial analysis and operating statistics to support departmental decision making.
- Demonstrate effective communication, interpersonal, and collaborative skills while working with staff and leadership.
- Perform other related duties as assigned.
- Maintain a current driver’s license in good standing and qualify under the tribe's insurance policy.
Non-essential Job Functions:
- Provide backup support to other accounting staff during peak workload periods or employee absences.
- Participate in cross departmental meetings or committees when accounting input is needed.
- Perform minor administrative accounting tasks related to filing, scanning, or record organization.
QualificationsJob Specifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills, and Abilities:
- Bachelor’s degree in Accounting, Finance, Economics, or a closely related field.
- Knowledge of generally accepted accounting principles and practices, including general ledger accounting, accounts payable, accounts receivable, auditing, and financial analysis.
- Minimum of four (4) years of experience in accounting and financial analysis.
- Experience in fund accounting in a governmental or non-profit environment preferred.
Working Conditions:
The work is performed in an office environment with no disagreeable conditions. Candidate must be able to work in a diverse cultural setting due to the sensitive nature of the position.
Disclaimers:
This job description encompasses and describes most but not all tasks and responsibilities of the job. The management reserves the right to change the nature of the job and the job description with or without prior warning, as well as to give special consideration to circumstances related to the essential job functions on a case-by-case basis. The incumbent may be required by the management to perform other duties as assigned.
This job description does not constitute a contract for employment and may be changed at the discretion of the employer. PLEASE NOTE: Hiring preference in the following order will be provided to qualified members of the Quapaw Nation followed by spouse and caregivers of Quapaw Nation members and then other federally recognized Nations. The Quapaw Nation requires a designated candidate to successfully complete a pre-employment drug screen, criminal background check and confirmation of professional references.
*The Quapaw Nation will not observe a medical marijuana card for any position deemed safety sensitive in accordance with the Oklahoma Medical Marijuana and Patient Protection Act (Unity Bill).
