Job Description

Job Purpose:

The Accounting Lead is responsible for overseeing the day-to-day accounts payable and accounts receivable functions, ensuring accuracy, timeliness, and adherence to internal controls. This role provides guidance to clerical staff, supports cash flow management, and plays a key role in the month-end close process. The position serves as a bridge between transactional accounting and leadership, driving process improvements and operational efficiency across payables and receivables.

Responsibilities and Associated Duties:

• Review and approve vendor invoices for proper coding, accuracy, and authorization
• Oversee payment processing (checks, ACH, wires) to ensure timeliness and compliance with company policies
• Manage vendor relationships, resolve escalated discrepancies, and enforce payment terms
• Ensure accuracy of vendor master data and compliance with 1099 reporting requirements
• Monitor AP aging and support cash disbursement planning
• Oversee customer invoicing processes to ensure accuracy and timeliness
• Monitor collections activity and aging reports; drive resolution of past-due accounts
• Review cash application and ensure proper posting of customer payments
• Partner with internal stakeholders to resolve billing discrepancies and disputes
• Support credit management and evaluate customer account risk as needed
• Support month-end and year-end close processes, ensuring deadlines are met
• Prepare and present to management regarding customer billing, vendor spending, savings potential and other opportunities and risks that could have substantial impact on company performance.
• Assist with month-end close, including reconciliations of AP/AR subledgers to the general ledger
• Provide day-to-day guidance and training to AP/AR clerks or junior staff
• Identify process improvement opportunities to increase efficiency and accuracy
• Support system implementations, upgrades, or automation initiatives related to AP/AR
• Collaborate cross-functionally with Finance, Operations, and external partners.
• Protect ACW assets and values by maintaining confidential information.

Measures of Success:

• Smart Goals- success will be measured using the Smart Goals, which are established annually, just prior to the new Fiscal Year starting which include:
• Specific Job Responsibilities
• Stellar Customer Service
• Integrity & Accountability
• Entrepreneurial Spirit
• Teamwork Commitment

Knowledge, Experience and Skill Requirements:

• Demonstrate knowledge of ERP system.
• Ability to make judgment decisions where several courses of action are present
• Ability to interpret and explain financial procedures and policies.
• Ability to read, analyze, interpret and write business reports, technical procedures and accounting entries
• Ability to manage multiple large projects simultaneously.
• Must have a minimum of an associate’s degree in accounting.
• Possess excellent written and oral communication skills.
• Communicate professionally and possess excellent phone etiquette.
• Intermediate computer skills required with demonstrated proficiency in MS Office Word, Outlook, and Excel.
• Must possess knowledge of general office duties and equipment.
• Knowledge of general accepted accounting procedures as they apply to the examination and processing of accounts payable
• Ability to work well with others in a changing, complex environment across multiple states and internationally.
• Must work well in a team environment and independently with minimal supervision.
• Unquestionable integrity.

Benefits Package:

Final candidate for the position will be required the following:

• Pre- employment criminal background check
• Pre-employment Drug Test
• MVR (if applicable to the position)
• E-Verify

Disclaimer:

This position description highlights a general description of duties and responsibilities. Employee(s) may be assigned other duties, in addition to or in lieu of those described herein, and any duties are subject to change at any time, according to the needs of the location or Company.

Air Culinaire Worldwide, LLC. does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations.