Job Description

As an accounting intern at Ware Malcomb, you will support the Project Accounting and Contracts teams through a blend of administrative and analytical tasks. You will assist with research, data cleanup, tracking information, and maintaining accurate project and contract records. Success in this position requires comfort working with Excel, Word, and other Microsoft Office tools, along with strong communication skills and the ability to manage multiple priorities. This is an excellent opportunity for someone who is detail‑oriented, eager to learn, and ready to contribute to a collaborative team.
This is a paid part-time internship and is an in-office position.

Your Role

• Assist with planning and coordinating internal team events
• Assist with data cleanup in project and contract logs
• Update and organize information, including master logs maintained in Excel
• Conduct research for project or contract documentation as requested
• Support reconciliation tasks, including verifying information against system records
• Enter and update data in spreadsheets and internal logs
• Support accounting team with preparation of client invoices
• Support with accounts receivable (AR) communication as needed
• Emailing clients and consultants to follow up on contract status
• Support maintenance of project-related files and digital folders
• Support administrative tasks such as logging responses, preparing forms and updating simple documents
• Additional duties and miscellaneous projects, as assigned

Qualifications

• Strong written and verbal communication skills
• Well-organized, reliable and thorough
• Detail-oriented individual who emphasizes accuracy is essential
• Proficiency in Microsoft Office applications, especially Word and Excel
• Familiarity with Deltek Vantagepoint desired but not required

Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world.
With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, and public/institutional projects.
The firm is also ranked among the top 15 architecture/engineering firms in Engineering News-Record's Top 500 Design Firms and the top 30 interior design firms in Interior Design magazine's Top 100 Giants. For more information, visit www.waremalcomb.com