Job Description

Accounting & Finance Technician

Location: 509 East Avenue S, Clearwater, FL 33756

Schedule: Monday - Friday, 8:00 am - 4:30 pm, This is an onsite role. Remote or hybrid is not available.

This position performs highly complex accounting and financial work involving a variety of duties related to the maintenance and review of accounting, financial, and statistical records, along with related administrative assignments, in support of the financial and operational activities of Construction & Property Management's Budget & Analytics division. The role provides responsive, helpful, and customer-focused support in the maintenance and processing of accounting and financial matters within a complex, automated recordkeeping system.

The position processes accounting transactions and invoices that require independent judgment when researching discrepancies, reconciling records, and resolving issues. Work requires initiative, ownership, and strong attention to detail to ensure the accuracy of financial records, payments, and supporting documentation in accordance with County policies, contracts, and applicable regulations. The role involves frequent interaction with internal departments, Clerk Finance, external suppliers, and teammates and is expected to provide respectful, solution-oriented assistance through timely resolution.

Responsibilities typically include reconciling agency or departmental accounts; preparing reports, forms, and other financial documentation; maintaining financial data; and preparing and processing accounting records, statements, or transactions using a variety of accounting systems and supporting documentation.

At this level, the employee independently prioritizes and advances assigned work, exercises sound judgment and finality of action within defined functional areas, and interprets multiple policies, procedures, and financial guidelines to resolve complex issues. The employee is expected to take ownership of questions and problems, coordinate with the appropriate parties, and know when guidance or escalation is necessary.

What Would You Do?

• Oversee payment of funds in accordance with Florida State Statute, rules and regulations.

• Review invoices for appropriateness of expenditure, receipt verification and contract compliance.

• Gathers and distributes departmental mail and monitors assigned shared mailboxes, ensuring correspondence is reviewed, routed, and acted upon in a timely manner, with appropriate follow-up and escalation as needed

• Audit invoice for mathematical correctness and legal compliance.

• Review expense reports for appropriateness of expenditure and adherence to contract and County policies.

• Prepare preapproved invoice payments such as interlocal agreements and utilities.

• Serves as a responsive, helpful, and solution-oriented liaison among internal departments, Clerk Finance, external suppliers, and teammates to facilitate accurate and timely invoice payments.

• Builds and maintains positive working relationships with internal customers, teammates, internal partners (primarily Clerk Finance), and external suppliers through respectful communication, follow-through, and helpful service.

• Takes ownership of complex or difficult requests from external suppliers and internal customers, including analysis of multiunit payments, and coordinates with the appropriate parties to achieve timely resolution.

What Do You Need To Have?

• 2 years of experience in government accounting, bookkeeping, purchasing, or finance support and practical use of computer equipment; or
• An Associate’s degree (or two years of other related college level education) in accounting, business administration, or related field and practical use of computer equipment; or

• An equivalent combination of education, training, and/or experience.

• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

Highly Desirable

• 1 to 2 years’ experience with Oracle software.
• Microsoft Excel, Word and Outlook experience.

Knowledge, Skills, and Abilities

• Knowledge of County's accounting and financial policies and procedures.
• Knowledge of Procure to Pay processes and functions.
• Ability to communicate clearly orally and in written correspondence with internal and external customers.
• Ability to plan and prioritize work assignments with strong organizational skills.
• Ability to complete work and meet daily deadlines with a high attention to detail.
• Ability to use Microsoft Word, Excel and Outlook and Oracle Financial Software.
• Ability to be self-motivated and goal oriented providing a wide range of support functions.

• Ability to provide responsive, respectful, and helpful service to internal customers, external suppliers, partners, and teammates while working effectively with a diverse group of people.

• Ability to work independently, take initiative, manage ambiguity, and exercise sound judgment while knowing when to seek guidance or escalate an issue.

• Ability to take ownership of questions and issues, coordinate with the appropriate parties, and follow work through to timely resolution.

• Ability to adapt to evolving priorities, processes, systems, and business needs.

• Ability to evaluate accounting and invoice-payment processes, identify improvement opportunities, and contribute to more efficient, accurate, and customer-focused solutions.

• Ability to communicate clearly, concisely, and professionally, both orally and in writing.

Our benefits rank among the top in the area!

• Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options.
• We have deferred compensation programs and wellness centers to name a few perks. Check out these and more!

Want To Learn More?

Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.

Accounting & Finance Technician, C18