Job Description

Accounting & Finance Operations Specialist

Position Type: Full-Time | Remote

Working Hours : US Business Hours

About the Role

At Pavago, we are hiring for one of our clients seeking a highly organized and detail-oriented Accounting & Finance Operations Specialist to support their finance and operations teams. This role will focus on managing financial coordination tasks, accounts receivable follow-ups, invoice-related processes, vendor communication, and ensuring important financial information is accurately tracked and handled.

The ideal candidate is someone who is extremely detail-focused, comfortable managing financial emails and follow-ups, and able to work independently while coordinating with internal accounting teams. Strong communication skills are essential, as this role involves regular collaboration and client communication.

Responsibilities

Accounts Receivable & Collections

• Monitor outstanding invoices and follow up with clients regarding overdue payments.
• Review payment-related emails and determine the appropriate next steps.
• Coordinate with accounting teams by forwarding payment information and necessary documentation.
• Assist with collections tracking and maintain accurate records of client payment statuses.

Accounts Payable & Vendor Coordination

• Support vendor invoice processing and payment coordination.
• Review billing-related communications and ensure issues are properly routed and followed up on.
• Assist with entering bills and processing payments when required.

Financial Administration & Data Accuracy

• Maintain accurate financial records and ensure all data is entered correctly.
• Review financial information with strong attention to detail and identify discrepancies.
• Organize and manage accounting-related documentation, including payment letters, W9 forms, and invoices.

Sales Commission Support

• Assist with sales commission tracking and calculations when needed.
• Maintain commission-related records and reports.

Systems & Reporting

• Utilize Salesforce to track sales and invoicing-related information.
• Work with QuickBooks Online (QBO) and other financial tools to support accounting operations.
• Use spreadsheets for tracking, reporting, and data management.

What Makes You a Perfect Fit

• You have exceptional attention to detail and naturally catch errors others may miss.
• You are highly organized and comfortable managing multiple financial tasks.
• You have strong written and verbal English communication skills with clear pronunciation.
• You can independently review emails, understand context, and take appropriate action.
• You are reliable, proactive, and comfortable working remotely.

Required Experience & Skills

• 2+ years of experience in accounting, finance operations, AR/AP, or a related role.
• Experience managing accounts receivable follow-ups and payment tracking.
• Strong knowledge of Microsoft Excel or Google Sheets.
• Experience working with accounting software such as QuickBooks Online or similar platforms.
• Strong professional email communication skills.
• Excellent attention to detail and accuracy.

Ideal Experience & Skills

• Experience with Salesforce or CRM systems.
• Experience supporting invoicing processes.
• Experience with collections and client payment follow-ups.
• Experience working with remote teams.
• Familiarity with tools such as Mercury or similar payment platforms.

Typical Day

• Reviewing financial and payment-related emails.
• Following up with clients regarding outstanding invoices.
• Coordinating with accounting teams on payments and documentation.
• Updating financial trackers and systems.
• Supporting invoice, vendor, and commission-related processes.

Interview Process

• Initial Recruiter Screening
• Client Interview
• Offer Stage

What Happens After You Apply

Right after you apply, you'll receive an email invitation from Spark Hire to record your Intro Video.

It's a short, self-recorded video completed on your own time and is the final step that completes your application.

Instead of repeating yourself across multiple screening calls, you'll have one opportunity to introduce yourself and showcase your communication skills. Hiring managers review your video before scheduling interviews, making the hiring process faster and more efficient.

Please watch for the invitation from Spark Hire in both your inbox and spam folder.

#LI-AG1