Job Description

LEARN, southeastern Connecticut's Regional Educational Service Center (RESC), invites candidates to apply for a Accounting Coordinator/Operations Supervisor opening within the Business Department located in Old Lyme, CT.

General Scope of Responsibilities

The Accounting Coordinator/Operations Supervisor is responsible for overseeing the daily operations of the Accounts Payable, Accounts Receivable and Payroll Coordinator positions within the Business Department and providing various reports for distribution to the Board of Directors and LEARN senior leadership. This position will have supervisory responsibilities.

Relationship Within the Organization

The Accounting Coordinator/Operations Supervisor reports directly to the Chief Financial Officer.

Job Responsibilities

Supervisory Responsibilities

• Provide supervisory responsibilities for daily, weekly, monthly, and year-end activities for Accounts Payable, Accounts Receivable, and Payroll Coordinator staff.
• Assist staff with completion of process documentation for all activities.
• Complete annual staffing evaluations with the assistance of the Chief Financial Officer.

Process Improvement and Verification

• Review current operations activities and make improvements as necessary.
• Develop a month-end close process for each business area.
• Create verification processes to ensure accuracy with journal entries and posting of transactions in the MUNIS financial system.
• Establish a payroll verification process to ensure accuracy.
• Develop Year-end purchase order and encumbrance close out process.
• Work with the Accounts Receivable staff to ensure outstanding invoices are addressed on a consistent basis.
• Develop expertise in financial accounting software and propose transaction process improvements.
• Utilize technology to drive process improvements.

Reporting and Compliance

• Prepare internal financial reports upon request.
• Assist with year-end processing of W-2, vendor 1099 reporting, and other state and federal requirements.
• Develop system reports to monitor all outstanding invoices on a monthly basis.

Customer Service

• Provide excellent customer service to all LEARN schools and departments.

Collaboration and Other Duties

• Work with Accounts Receivable staff to ensure outstanding invoices are addressed consistently.
• Confer with Chief Financial Officer on fiscal issues.
• Communicate with all LEARN departments.
• Other duties as appropriately assigned.

Physical Requirements:

• The employee must frequently lift or move up to 10 pounds and occasionally lift or move up to 25 pounds.

Experience & Training

• Proven ability to work with minimal supervision and to meet deadlines. Excellent communication skills and the ability to function effectively in a team environment.
• Bachelor's degree in accounting and/or five years of Governmental Accounting / School Business experience. Not for Profit accounting experience considered.

Qualified applicants should submit their credentials and apply directly on-line at www.learn.k12.ct.us

EOE