Job Description

Overview

The Accounting Coordinator processes accounts payable and deposits at Divisional Headquarters. The position reports to the Finance Director/Controller and works with the Development Department, Corps Officers, and corps bookkeepers across Maine, New Hampshire, and Vermont. The position supports the financial operations of the Division and the corps and service units it serves.

Responsibilities

Daily work centers on invoice processing and deposits, with lockbox reconciliation completed weekly.

• Process invoices for payment in Serenic, including general ledger coding and documentation review
• Review vendor statements for past due balances and resolve discrepancies with vendors
• Print AP checks and maintain payables files under records retention policy
• Prepare daily deposits and receipts, enter them in Serenic, and update the cash position
• Enter journal entries in Serenic and maintain journal files
• Reconcile weekly credit card lockbox settlements and transfer lockbox deposits to the corps
• Work with the Development Department to monitor incoming data and confirm accurate payments to corps and service units
• Communicate deposits to Corps Officers and bookkeepers; complete special analysis or projects

Qualifications

• One year of college or technical school and/or one to three years of related experience
• Basic accounting and Excel skills
• Ability to organize work, set priorities, and meet deadlines across multiple tasks
• Clear verbal and written communication with a customer service approach
• Ability to keep information confidential and handle difficult situations professionally

WHAT WE OFFER

• Paid time off
• Paid holidays
• Sick leave
• Personal days
• Bereavement leave
• Medical, dental and vision benefits
• Short term and long term disability
• Retirement plan

Benefits may vary based on position classification and eligibility.

ABOUT US

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Northern New England Division serves communities across Maine, New Hampshire and Vermont through local corps and programs, supported by Divisional Headquarters in Portland, Maine.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.