Job Description

Posting number: 14307-0926

Department: DEV SRVS ADMIN AND FISCAL

Job classification: Accounting Clerk III

Posting type: Open & Promotional

Categories: Accounting and Finance

Summary

JOIN OUR TEAM AS AN ACCOUNTING CLERK II OR III

This role involves advanced clerical and specialized accounting work in compiling, maintaining, and verifying diverse statistical, fiscal, and bookkeeping records and accounts.

**Candidates may be considered for Accounting Clerk II or Accounting Clerk III, dependent upon education and experience.

Examples of duties

• Correlates and codes invoices, purchase orders, and vouchers for payment.
• Runs inquiry reports and updates spread sheets with actuals.
• Assists in data entry into spread sheets and budgeting software.
• Reviews and approves Purchasing card transactions and invoices for payment.
• Assists with requisition forms and questions regarding availability of funds.
• Prepares forms independently and composes letters for supervisor's signature.
• Sets up files and files letters and related technical information in the prescribed manner.
• Assembles information for supervisor's use.
• Refers calls to other employees, officials, or departments as needed.
• Operates all standard types of office machines.
• Maintains ledger files.
• Maintains receipt books.
• Makes deposits to appropriate accounts.
• Examines financial records for accuracy and completeness according to prescribed standards.
• Posts journal entries to ledger.
• Maintains inventory of equipment, property, and various other accounting and control records.
• Reconciles bank statements.

Qualifications

• Knowledge of bookkeeping principles and procedures.
• Knowledge of office methods and procedures.
• Knowledge of the laws, rules, and regulations relative to financial records.
• Ability to perform daily work involving written or numerical data.
• Ability to make arithmetic calculations rapidly and accurately.
• Ability to read for comprehension.
• Knowledge of Excel, Tyler Munis and Pasco County Purchasing Ordinance.
• Ability to make decisions in accordance with the departmental rules, regulations, and policies.
• Ability to establish and maintain effective working relationships with employees and public.
• Ability to communicate with others in person, via telephone, in writing and on-line.
• Ability to work in a team-oriented, professional atmosphere.

Supplemental information

PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication. Ability to operate a computer and to use a keyboard to enter data.

EDUCATION, TRAINING AND EXPERIENCE: Accounting Clerk II - Graduation from an accredited college or university with an Associate degree in Accounting or related field and one (1) year of secretarial/clerical and maintenance of fiscal records experience OR graduation from high school or possession of an acceptable equivalency diploma and three (3) years of secretarial/clerical and maintenance of fiscal records experience. Accounting Clerk III - Graduation from an accredited college or university with an Associate degree in Accounting or related field and three (3) years of experience in accounting and maintenance of fiscal records OR a High School Diploma or equivalency and five (5) years of experience in accounting and maintenance of fiscal records. Data entry experience. Customer refund processing experience. Point of Sale system and payment audit experience.

In House Employees: This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021