Accounting Clerk II

The Accounting Clerk II will perform a variety of skilled bookkeeping and moderately complex clerical accounting tasks to support the financial operations of our organization. This role involves maintaining accurate financial records, processing transactions, and assisting with the preparation of various financial reports. The ideal candidate is detail-oriented, possesses strong analytical and problem-solving skills, and is proficient in accounting software and spreadsheet applications.

ESSENTIAL JOB FUNCTIONS

1. Accurately process and code a variety of invoices, purchase orders, and payment.
2. Reconcile bank statements, credit card statements, and various general ledger accounts, identifying and resolving discrepancies in a timely manner.
3. Input financial data accurately and efficiently into accounting systems and maintain organized financial records and filing systems.
4. Respond to inquiries from vendors, clients, and internal departments regarding payments, billing issues, and account status, providing exceptional customer service.
5. Ensure transactions comply with federal and state laws, grant requirements, and internal policies.
6. Assist internal and external auditors by providing necessary documentation and explanations during audits.
7. Assist in preparing and analyzing financial reports, including variance analysis, profitability reporting, and performance metrics.
8. This job description is not designed to cover or contain a comprehensive listing of the required activities, duties, or responsibilities of the team member. Duties, obligations, and activities may change, or new ones may be assigned at any time with or without notice.

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

KNOWLEDGE, SKILLS, AND ABILITIES

1. Advanced proficiency (knowledge) with Microsoft Office 365, especially strong knowledge of Microsoft Excel for calculations and data analysis.
2. Experience with standard accounting software (e.g., QuickBooks, SAP, etc.) and the ability to learn new systems quickly.
3. Knowledge of basic math and standard office equipment, including a 10-key calculator.
4. Knowledge of proper accounting principles for recording day-to-day financial transactions in ledgers and accounting software.
5. Ability to manage the full cycle of customer invoicing, including generating bills, processing incoming payments, tracking overdue accounts, and performing follow-up for collections.
6. Ability to maintain organized and comprehensive financial files and documentation in compliance with established procedures.

LEADERSHIP COMPETENCY MODEL

This role requires the demonstration of the following competencies:

Instills Trust | Communicates Effectively | Demonstrates Customer Focus | Takes Initiative | Makes Quality Decisions | Drives Growth | Ensures Accountability | Drives Results

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibilities.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

• In office environment
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to five (15) pounds at times.

PLANNED BUSINESS TRAVEL

• This job requires no planned business travel.

EDUCATION AND EXPERIENCE

• High School diploma or equivalent is required. Associate or bachelor’s degree, preferred.
• At least two (2) years of clerical accounting or bookkeeping experience required.

EEO STATEMENT

DuraServ is an equal-opportunity employer. We prohibit discrimination and afford equal employment opportunities to team members and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Our EEO policy applies to all aspects of the relationship between DuraServ and its team members, including recruitment, employment, promotion, transfer, training, working conditions, compensation, benefits, and application of policies.