A combination of education and experience may be considered.

Education:

• Possession of a high school diploma orGEDequivalent.

Experience:

• Three (3) years ofaccountingwork experience including experience with general ledger accounting or accounts payable systems.

PREFERRED QUALIFICATIONS

The ideal candidate for this role will alsopossessa combination of theadditionalqualifications below. If youdon’tmeet every one of the preferred qualifications, we still encourage you to apply, as we welcome applications from candidates with diverse backgrounds and experiences.

Education:

• Associate’sdegree or higherfrom an accredited college or universityin Accounting,Financeorrelatedfield

Experience:

• Accountspayable experiencein a K-12publiceducationor government setting

• Experienceutilizingaccountspayable software/systems in processing invoices.

ESSENTIAL POSITION RESPONSIBILITIES

Thebelow listis a summary of the functions of the job, not an exhaustive or comprehensive list of allpossible jobresponsibilities, tasks, and duties.

• Perform monthly accounts payable/receivable reconciliations for one or more balance sheet accounts including regular filing and maintenance of accounts payable and vendor files.

• Review and process vendor invoices, purchase orders and other related documentation and collaborate with food services staff to ensure that accounting is correct for items/services being paid.

• Provide administrative support by maintaining scheduling systems, including calendars for ordering and delivery of food and food-related supplies, movement and scheduling of floater positions to fill day-to-day staffing levels, and ensuring food delivery schedules are met. Enter and maintain Health Department inspections and permit information into a database.

• Maintain inventories, order supplies, uniforms as needed for kitchen operations, and school-base staff.

• Process free/reduced applications and mail out letters to parents regards to student status.

• Access the student information system to review meal account details and make adjustments or process refunds in accordance with established procedures.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

The below list is a summary of the knowledge, skills, and abilitiesrequiredfor success in this position, not an exhaustive or comprehensive list.

Knowledge

• Accounting Principles:Understanding of basic Accounts Payable (AP) and Accounts Receivable (AR) cycles, including ledger reconciliation and the "three-way match" (invoice, purchase order, and receiving report).

• Regulatory Compliance: Familiarity with National School Lunch Program (NSLP) guidelines regarding free/reduced meal eligibility and Health Department safety/permit regulations.

• Data Management: Knowledge of Student Information Systems (SIS) and database entry protocols to ensure data integrity and privacy (FERPA).

• Logistics & Inventory:Understanding of supply chain flow, from ordering and delivery scheduling to inventory turnover and stock maintenance.

Skills

• Financial Reconciliation: Proficient in identifying discrepancies between balance sheet accounts and vendor statements to ensure 100% accuracy.

• Administrative Coordination: Skilled in complex scheduling, including managing "floater" staff assignments and coordinating multi-vendor delivery timelines.

• Technical Proficiency: Advanced use of Microsoft Excel for financial tracking and specialized databases for health inspections and student meal accounts.

• Professional Communication: Experience drafting formal correspondence to parents/guardians regarding sensitive financial statuses (e.g., meal benefits).

Abilities

• Attention to Detail: Ability to process high volumes of invoices and applications while maintaining a zero-error rate in financial and compliance documentation.

• Interdepartmental Collaboration: Ability to work effectively with food services staff and vendors to resolve billing discrepancies and operational bottlenecks.

• Adaptability: Ability to manage shifting priorities, such as re-routing staff (floaters) at the last minute to meet daily operational needs.

• Discretion & Integrity: Ability to handle confidential student financial data and health permit records with a high level of professionalism.

ADDITIONALREQUIREMENTS 

Working Hours

• The duty day for this position is8 hours including aone hourduty-free lunch.

APPLICATION REQUIREMENTS

Complete applications must besubmitted, and once your application has beensubmitted, you will not be able to add documentation or make any changes. Incomplete applications will not beconsideredResumes will not be accepted in lieu of a completed application.

SupplementalApplication Questions

This position requiresapplicants to provide responses to the below supplemental application questionstodeterminewhether you meet the minimum and preferred qualificationsPlease upload your responses in a separate file to thesupplemental application questionssection of the application.

1. Please describe your experience with general ledger accounting or accounts payable systems.

2. Do youpossessaccountspayable experience in a K-12 public education or government setting?

3. Please specify the software/systems you have used to process accounts payable.

SELECTIONCRITERIA