City, State:

The Accounting Clerk is responsible for coordinating, verifying, and balancing revenues and receipts on a daily basis, while managing accounts receivable and payable functions at the property level. This role ensures accurate financial reporting and supports the General Manager and Corporate Director of Finance in all accounting operations.

Essential Functions and Duties

• Accurately enter all daily revenues, receipts, and ledger balances into daily reports.

• Reconcile daily cash deposits and credit card transmissions.

• Process accounts receivable, including billing A/R accounts daily and following up within 3 days to ensure receipt and resolve any customer inquiries.

• Follow up on unpaid invoices 30 days after initial billing.

• Verify purchase orders from department heads and enter invoices into the accounts payable system weekly after obtaining General Manager’s approval.

• Reconcile daily taxes and ensure all tax-exempt backup documentation is on file.

• Prepare and submit various financial reports as assigned by the General Manager or Corporate Director of Finance.

• Assist with audits by providing required financial records and documentation.

• Maintain organized and up-to-date financial records in compliance with company policies.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.

Required Experience, Education, and Skills:

• Previous experience in accounting or bookkeeping, preferably in a hospitality setting.

• Strong understanding of basic accounting principles, including accounts receivable and accounts payable.

• Proficiency in using accounting software and Microsoft Office (Excel, Word).

• Excellent mathematical and problem-solving skills, with attention to detail and accuracy.

• Strong organizational skills for maintaining financial records and processing transactions.

• Good communication skills to interact with customers, management, and vendors.

• Ability to work independently and manage multiple tasks in a fast-paced environment.

Work Environment

• Primarily indoor office work with occasional walking, standing, and lifting of items up to 10 lbs.

• Frequent use of computers for long periods, with regular review of financial records.

• May require availability during evenings, weekends, and holidays, depending on reporting deadlines and operational needs.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member for this job. Duties, responsibilities, and activities may change at any time with or without notice.