Job Description

Position Accounting Clerk
Classification Full-time, Non- Exempt
Reports to Manager, Billing, Purchasing & Accounts Payable
Company: DePelchin Family Services
Location Houston, TX

The Accounting Clerk is responsible for processing accounts payable and payment receipts for the agency. This includes managing processes and ensuring the accuracy and timeliness of payments. This position interacts with vendors, company employees, and others that are due payment.

Primary Responsibilities:

• Process monthly foster care board claims for DePelchin companies within compliance requirements.
• Process regular accounts payable invoices for the organization.
• Process payments for credit card statements in accordance with company procedure.
• Work with staff from other departments to obtain matching supporting documents for back up and assist in determining proper coding of invoices if necessary. Ensure signature for approval matches the approved signature listing and cost center authority.
• Process checks for post adoption and any grant subcontractors upon receipt of invoices to stay compliant with the grant requirements.
• Perform data entry, file, copy/scan backup documents.
• Prepare daily cash receipts and journal entry for multiple companies and enter into accounting software.
• Answer vendor queries and reconcile payments to vendor statements reporting outstanding balances to Manager, Purchasing, Billing & Accounts Payable for resolution.
• Process bi-weekly employee expense reimbursements.
• Prepare journal entries and account reconciliations.
• Back up to the other Accounting Clerk position.
• Assist with annual external audit and collecting documents for samples testing.
• Back up for mail room.
• Support all teammates in a professional and cooperative manner.

Required Qualifications

• High School Diploma or equivalent.

Preferred Qualifications

• Three (3) three years’ experience in accounting.
• Three (3) years’ experience with accounting software, Excel, Word.
• Three (3) years’ experience processing Accounts payable invoices for multiple companies.
• Three (3) years’ experience managing Cash Deposits.

Knowledge, Skills and Abilities

• Knowledge of Accounting practices.
• Mathematical aptitude and organizational skills.
• Proficient in Microsoft Excel.
• Ability to read and interpret data, information, and documents.
• Ability to work effectively under time constraints to meet deadlines.

​​​​​​​ Work Conditions

• Environment: Office
• Range of Schedule: Mon – Fri, 7:00 am to 8:00 pm
• Travel: None

DePelchin is Proud to be an Equal Opportunity Workplace.

DePelchin is committed to selecting and employing the best and most qualified person available for each job opening without unlawful discrimination of any kind. Additionally, DePelchin is committed to providing a work environment free of discrimination and harassment on the basis of race, color, sex (including pregnancy, sexual orientation and gender identity), marital or parental status, veteran status, religion, national origin, age, disability, family medical history, genetic information, or political affiliation.