Job Description

The Accounting Clerk will process a variety of invoices for accounts payables, purchase orders, and perform a variety of administrative functions to support the branch, accounting, sales, and field technical team. Job Duties and Responsibilities:
• Reviews all vendor invoices for appropriate documentation and approval prior to payment.
• Confirm and process purchase orders in system for payment.
• Responsible for producing service tickets for the month.
• Order and maintain inventory for uniforms.
• Oversee vendor returns.
• Reconcile vendor statements.
• Handle incoming phone calls from technicians and sales team inquiring about their purchase orders.
• Create purchase orders for field technicians.
• Invoice/order follow-up (telephone/email confirmation).
• Ensures accuracy of all orders.
• Confirmation of order quantity, pricing, and availability.
• Assist with invoice problem resolution.
• Follow up concerning PO/ordering issues.
• Track the status of any orders.
• Research open purchase orders for cleanup.
• Liaison with other departments, particularly the Accounting, Sales, Service and Warehouse departments.
• Perform miscellaneous filing.
• Keeps Supervisor informed of the status of accounts.
• Performs other duties as assigned.

Required Education/Experience:
High School Diploma (or GED or High School Equivalence Certificate) and 2-3 years of accounts payable experience.

Competencies
• Administrative skills and experience.
• Attention to detail and ability to work independently.
• Organized with the ability to multi-task in a fast-paced environment.
• Excellent verbal and written communication skill.
• Personal computer skills, strong typing ability and knowledge of Microsoft Office.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Work Environment
This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.

Reasonable Accommodation
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employee understands the above job description and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation.