Job Description

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with.

The Accounting Clerk plays a critical operational role in supporting the Accounting and Accounts Receivable (AR) teams through accurate handling of financial mail, check processing, and document management. This position focuses on executing high-volume, detail-driven administrative workflows while ensuring compliance, accuracy, and timely processing of financial items. Acting as a key support function within shared accounting services, the Accounting Clerk is responsible for maintaining organized records, supporting payment tracking and reconciliation efforts, and ensuring all financial documentation is properly received, documented, and routed. Success in this role requires strong multi-tasking abilities, strict adherence to established processes, and proactive communication to support overall operational efficiency and financial integrity.

Key Responsibilities:

• Receive, open, and process daily mail, including checks and financial documents
• Scan, label, and upload checks and mail using established file-naming standards
• Track and route checks accurately to ensure timely posting and deposit processing
• Handle FedEx and certified mail related to accounting and closings
• Maintain organized digital and physical records of checks and mail
• Ensure all financial mail is documented, accounted for, and routed correctly

Accounts Receivable & Accounting Support

• Support AR operations through documentation and payment support
• Assist with deposit tracking and payment follow-up
• Review documentation for accuracy and completeness
• Identify and flag discrepancies or missing information immediately
• Support reconciliation efforts as needed

Multi-Tasking & Workload Management (Critical Requirement)

• Ability to manage multiple tasks simultaneously, including mail intake, check processing, scanning, uploads, and follow-ups
• Effectively prioritize time-sensitive financial items without sacrificing accuracy
• Transition between tasks throughout the day while maintaining organization and documentation standards
• Maintain focus in a fast-paced, high-volume administrative environment

Systems & Tools

• Trainual (required for onboarding and daily reference)
• ClickPay (payment reference support)
• Microsoft Teams
• Scanners and digital document management tools
• Internal accounting and member account systems

Requirements

• High school diploma or Associate’s degree in Accounting, Business Administration, or related field (preferred)
• 1–3 years of experience in accounting support, accounts receivable, or administrative financial roles
• Basic knowledge of accounting principles and financial document handling
• Experience processing checks, handling mail, or working with financial records is preferred
• Strong attention to detail with the ability to follow established processes accurately
• Proven ability to multi-task and manage time-sensitive tasks in a high-volume environment
• Proficiency with Microsoft Office and document management systems; experience with platforms such as ClickPay or similar is a plus
• Strong organizational, communication, and problem-solving skills
• Ability to handle sensitive financial information with confidentiality and professionalism

Required Skills & Qualifications

• Strong attention to detail and accuracy
• Proven ability to multi-task and prioritize competing deadlines
• Comfort handling checks, financial mail, and sensitive financial data
• Ability to follow documented processes exactly
• Strong organization and file-management skills
• Clear written and verbal communication
• Dependable, accountable, and consistent

Preferred Qualifications

• Prior experience with check handling and mail processing
• Accounts Receivable or accounting support experience

Core Competencies:

• Strategic Leadership

• Financial Acumen

• Process Optimization

• Data-Driven Decision Making

• Collaborative Management

Our Values:

We lead with the following values:

Relationship Focused: Instill Trust / Be Open & Honest / Be an active listener

Teamwork: Be Reliable To All / Take Ownership / Work Collaboratively

Professionalism: Set High Standards / Commit to Self-Development / Hold yourself & others accountable

Solutions oriented: Get things Done / Achieve Results / Think outside the box

Celebrate the Wins: Praise our Milestones/ Highlight Achievements

What We Offer:

We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including:

• Fully paid medical insurance for you and your family
• Voluntary dental, vision, life insurance, and short-term disability
• 401(K) Plan after 90 days of employment

Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations.

Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity.

Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.