Job Description
Job Location: 0301 The Chancery - Seattle, WA 98104
Position Type: Full Time
Salary Range: $25.96 - $27.89 Hourly
GENERAL INTRODUCTION:
The Archbishop is the visible principle and foundation of unity in the particular Church entrusted to him. In a unique and visible way, he makes Christ’s mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Archbishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them. Each position employed in the Chancery helps to extend the ministry of the Archbishop in particular ways as outlined in the position description.
GENERAL SUMMARY:
We are looking for an efficient and accurate Accounting Clerk to focus on data entry in support of the accounting team. Work is performed in compliance with accounting policies and is primarily responsible for accurate recording of customer transactions, maintaining reliable accounting records, performing reconciliations, ensuring compliance with internal controls and assisting with financial reporting. Additional responsibilities will be added as familiarity with operations is achieved. It is a fast moving and complex organization, and we need someone who can help us keep the plates spinning!
ESSENTIAL POSITION DUTIES:
Accounts Receivable & Revenue Support
- Record and post customer payments efficiently but with great accuracy
- Maintain up-to-date and precise customer account records and balances.
- Support revenue recognition processes by ensuring contracts and customer activity are properly recorded and documented.
- Assist in the identification and resolution of payment discrepancies, disputes, and chargebacks.
Cash Receipts & Reconciliation Support
- Prepare and process daily cash receipts, including checks and electronic payments.
- Batch, balance, and verify payment activity
- Assist with daily and monthly cash reconciliation
- Ensure timely and accurate deposit of customer funds
Invoice coding, records maintenance, and reconciliations as assigned.
Contract Accounting & Documentation
- Enter, update, transfer, and cancel contracts
- Process heirs’ releases, transfer orders, and contract cancellations
- Maintain organized electronic records to support audits, internal reviews, and financial reporting.
Delinquency Monitoring & Account Analysis
- Review declined transactions and initiate corrective actions.
- Monitor delinquent customer accounts and prepare required accounting correspondence.
- Generate and distribute billing-related notices
Customer & Operational Support
- Respond to inquiries
- Coordinate site and service requests
- Support internal departments
Internal Controls & Compliance
- Follow established internal controls for handling cash, posting transactions, and maintaining financial records.
- Ensure accuracy, completeness, and consistency of financial data.
- Assist with audit preparation and documentation requests.
QualificationsESSENTIAL QUALIFICATIONS:
Education:
- Associate’s or bachelor’s degree in accounting, Finance, or related field preferred.
Experience:
- 2+ years of experience in accounting, accounts receivable, or cash applications.
Other Skills:
- Strong data entry skills, attention to detail and numerical accuracy.
- Proficiency in Microsoft Excel. D365 and Plotbox experience preferred.
- Basic understanding of US Generally Accepted Accounting Principles (“GAAP”) and internal controls.
- Excellent organizational skills;
- Excellent communications skills – clear, professional, and timely.
- Ability to work flexible hours when required; willingness to work overtime in peak season(s) is required.
- Must exemplify values of the Archdiocese including accountability, transparency, and charity toward others.
- Must be a team player and collaborate well with others.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.
