Job Description

ESSENTIAL FUNCTIONS

The Accounting Clerk provides clerical and administrative support to finance staff. Duties include checking figures, postings, and documents to ensure that they are mathematically accurate and properly coded. Works directly with the Accounts Receivable Specialist, Accounts Payable Specialist, and fiscal management. Performs other duties as assigned.

Main Job Tasks and Responsibilities

• Ensure figures, postings, and documents prepared by the accounting staff and other departments are properly coded and accurate;
• Verify records and transactions in Podio to ensure checks are issued and no duplicate payments;
• Make notations of errors and bring them to the attention of the appropriate staff and Finance Manager/CFO for major discrepancies;
• Review vendor invoices, verifying accuracy, coding expenses, and ensuring timely payments;
• Maintain an organized filing system for all financial documents, including receipts, invoices and supporting documentation;
• Assist in compiling financial files and data for the annual audit and other certifications as required;
• Learn and assist with the Accounts Payable and Receivable functions and serve as back-up when required; and
• Learn and assist with the Accounts Payable and Receivable functions and serve as back-up when required; and
• Financial Data entry.

The above-stated job responsibilities are intended to describe the general nature of tasks to be performed but are not to be construed as an exhaustive list of all responsibilities, duties and skills that may be required for this position.

Requirements

QUALIFICATIONS

Experience

• 1-3 continuous years working in bookkeeping, accounts receivable/payable or general accounting experience, preferably in a nonprofit organization.
• Demonstrated knowledge of general accounting operations.
• Understand the importance of adherence to policy and procedures.

Credential

• Associate Degree in Accounting, Business Administration, or related field
• Continuing education and related certifications are a plus
• Strong knowledge of accounting principles
• Excellent attention to details and accuracy
• Mathematical competence

Required Knowledge, Skills and Abilities

• Strong organizational skills
• Attention to detail and analytical skills
• Ability to communicate and work with supervisors and customers; and provide necessary guidance and support at all times.
• Mathematics and language arts proficiency
• Knowledge of accounts receivable
• Knowledge of general accounting procedures
• Proficient in Microsoft Office Suite (Excel, Word, Access, etc.) and Quickbooks
• Proficient in data entry and management
• Ability to observe billing trends, assess accuracy of such, and respond proactively to reduce risk and financial loss
• Excellent written and verbal communication skills
• Able to work independently and collaboratively with teams
• Demonstrated reliability regarding attendance and work performance
• Ability to be creative, flexible and adaptive in ALL activities and responsibilities
• Must be a team player
• Must want to help address the needs of the community
• Works with integrity and ethics and believes in GOPYC’s mission, vision, and values