Job Description

Accounting Clerk

Department Finance Reports to A / P Supervisor

Under close supervision, performs basic clerical accounting duties for accounts payable and other accounting transactions; reviews and enters data, processes transactions, and provides customer services. The functions require a thorough knowledge of the terminology, principles and practices of processing accounting transactions with a significant degree of independence and accountability for results.

Essential Functions Essential duties and responsibilities may include, but are not limited to, the following:

• Processes basic accounts payable transactions in compliance with City rules, regulations and procedures; reviewing remittance information and maintains accounts payable transaction records, and reconciles transactions and payment history and/or payment disputes within scope of authority and training; duties may vary according to job assignment.

• Reviews source documents for validity, accuracy, completeness, and compliance with City policies and practices; determines proper handling of accounting and technical transactions within designated limits; reports discrepancies; records, files, and distributes related paperwork and supporting documents; resolves discrepancies between vendors' and City's records.

• Maintains accounts payable records and associated filing systems; develops understanding of purchase order familiarity with payment terms; enters data into computer systems; processes transactions, and updates accounts.

• Supports the departmental operations with regular and timely attendance.

• Supports the relationship between the City of Odessa and the public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned

Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

Minimum Qualifications

Education, Training and Experience Guidelines

• High School Diploma or GED required.

• One year of basic transaction principles and computer experience required.

Knowledge of

• Business and personal computers, and financial spreadsheet software applications.

• Basic accounts payable principles pertaining to invoice processing and records management principles and methods.

Skill in

• Maintaining accurate accounting records.

• Entering numerical data into a computer system with speed and accuracy.

• Establishing and maintaining cooperative working relationships with co-workers.

• Communicating effectively verbally and in writing.

License and certification requirements None

Physical demands and working environment Work is performed in a standard office environment. While performing the duties of this job, the employee is regularly required to sit; use hands to operate equipment, handle or feel; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.